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Office Manager

gillespierecruitment.co.uk Logo

Gillespie Recruitment

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Location:
United Kingdom , Sunderland

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

32000.00 GBP / Year
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Job Description:

Are you an experienced Office Manager looking for your next opportunity? Do you enjoy being the person who keeps everything running smoothly behind the scenes? Looking for a full-time, permanent role where you can take real ownership and responsibility? Gillespie Recruitment are currently recruiting for a proactive and highly organised Office Manager for a full-time position based in Sunderland. This is an excellent opportunity for an experienced Office Manager who enjoys a varied, hands-on role at the heart of a growing business, working closely with senior leadership and external partners.

Job Responsibility:

  • Owning weekly payment runs end-to-end and supporting accounts administration using Xero
  • Supporting payroll administration and liaising with external accountants when required
  • Maintaining accurate HR administration using BrightHR, including onboarding documentation, contracts and letters, personnel files, and holiday and sickness records
  • Providing high-quality office management and administration support, including inbox management, filing, office supplies and internal coordination
  • Administering the Fuel Card process and maintaining audit-ready records
  • Acting as the business lead for GDPR administration, coordinating records, processes and day-to-day compliance activity
  • Maintaining and administering company templates and documentation, including contracts and terms & conditions, ensuring the latest approved versions are always in use

Requirements:

  • Proven experience in an Office Manager, Operations or senior administrative role
  • Strong working knowledge of Xero
  • Confident handling payments, reconciliations and financial administration
  • Experience maintaining HR or people records using an HR system
  • Highly organised with excellent attention to detail
  • Comfortable working closely with senior leadership
  • Trustworthy and discreet when handling confidential information
  • Proactive, reliable and able to manage multiple priorities
What we offer:
  • Varied and responsible Office Manager role
  • Opportunity to work closely with senior leadership
  • Central role within the business with real ownership

Additional Information:

Job Posted:
March 12, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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