Office Manager Job at Coherent Solutions (Warsaw)

New

Office Manager

We are looking for an experienced and proactive Office Manager to support daily ...

Location

United States , Fullerton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in office management, administration, client services, or another customer-facing support role
Prior experience within accounting, tax, legal, financial services, insurance, or a similar detail-focused environment is preferred
Strong verbal and written communication skills with the ability to interact effectively with clients and internal staff
Excellent organizational abilities and close attention to detail when handling documents, schedules, and records
Proficiency with Microsoft Office applications and confidence in learning new business software quickly
Ability to manage multiple priorities, stay organized under deadlines, and adapt in a fast-paced office setting
Demonstrated discretion in handling confidential financial and personal information
A proactive, dependable work style with the ability to work independently and solve problems effectively

Job Responsibility

Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person
Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings
Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments
Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members
Update client information within office systems and help ensure records remain accurate and current
Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience
Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up
Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace
Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Manager

Our client, a well-established property management company, is seeking an experi...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of office management, administrative management, or operations experience
Previous experience in property management, real estate, construction, or a related industry is preferred
Strong organizational and multitasking skills with exceptional attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to maintain confidentiality and exercise sound judgment
Strong customer service and problem-solving skills

Job Responsibility

Oversee daily office operations to ensure efficiency and organization
Manage office supplies, equipment, and vendor relationships
Supervise and support administrative staff, providing guidance and training as needed
Coordinate calendars, meetings, and travel arrangements for leadership
Assist with accounts payable, accounts receivable, invoice processing, and expense reporting
Maintain office records, contracts, and confidential documentation
Serve as the primary point of contact for tenants, vendors, contractors, and internal staff
Coordinate maintenance requests and assist with scheduling vendors when needed
Support lease administration by preparing and organizing documentation
Assist with onboarding new employees and maintaining office policies and procedures

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

New

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Plymouth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office administration, office management, or a similar support role
Ability to manage reception responsibilities while maintaining a detail-oriented and courteous presence
Experience handling office supply inventory and purchasing processes
Familiarity with accounts payable tasks, including invoice and payment support
Strong organizational skills with the ability to manage multiple priorities effectively
Clear written and verbal communication skills
Proficiency with standard office software and general administrative systems

Job Responsibility

Oversee day-to-day office activities to maintain an efficient and well-organized work environment
Welcome visitors, manage front-desk interactions, and respond to routine inquiries in a thorough manner
Monitor inventory levels for office materials and place orders to ensure supplies remain stocked
Coordinate with vendors and internal contacts to support ongoing administrative needs
Process and track accounts payable documentation with accuracy and attention to deadlines
Maintain organized records, files, and general office documentation for easy access and compliance
Support scheduling and general administrative tasks as needed to assist daily operations

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Office Manager

We are seeking an experienced Office Manager to join an established and growing ...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in office management, operations, or administrative leadership, preferably within financial services, wealth management, banking, insurance, or other professional services environments
Proficiency in Microsoft Office and familiarity with client management systems
Strong communication, organizational, and customer service skills
Ability to handle sensitive information with discretion and confidentiality
Detail-oriented approach with a focus on delivering exceptional client experiences
Bachelor's degree is preferred but not required
Knowledge of benefits coordination, compensation, and leave administration is advantageous
Demonstrated ability to manage multiple priorities in a dynamic setting

Job Responsibility

Manage daily office operations, including supplies, mail handling, and vendor relationships
Coordinate schedules and appointments, ensuring smooth meeting logistics
Organize and support events such as client workshops, seminars, and team meetings
Assist with processing accounts payable and receivable invoices, as needed
Maintain accurate and confidential documentation of office procedures and records
Assist with technology tools and ensure efficient use of office systems
Provide administrative support to financial advisors for client meetings and communications
Prepare meeting materials, correspondence, and follow-up documentation for client interactions
Facilitate client onboarding processes and ensure timely completion of reporting and record-keeping
Oversee HR-related tasks, including onboarding and benefits coordination

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–3+ years of experience in office administration, office management, or a similar support role
Strong ability to prioritize tasks, stay organized, and manage time effectively in a busy office setting
Clear written and verbal communication skills with a detail-oriented and service-oriented approach
Ability to handle sensitive information with discretion and maintain a high level of confidentiality
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and related tools
Experience supporting reception or front-desk functions in a detail-oriented environment
Background in a church, ministry, or nonprofit setting is preferred

Job Responsibility

Oversee office coordination by managing calendars, arranging meetings, and helping organize office-related events and activities
Maintain accurate member information, office records, filing systems, and administrative documentation to support smooth day-to-day operations
Draft, format, and distribute letters, reports, and internal communications with clarity and attention to detail
Provide administrative support for routine financial activities, including processing invoices, tracking contributions, and assisting with payments
Support team members and volunteers with scheduling, documentation, and other day-to-day administrative needs
Handle front-office responsibilities such as greeting visitors, answering inquiries, and ensuring a welcoming office environment
Monitor, order, and replenish office supplies to keep the workplace properly stocked and efficient
Assist with accounts payable tasks and other basic clerical duties as needed to support office operations

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Office Manager

We are looking for an organized and service-oriented Office Manager to support d...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in office management, administrative coordination, or a similar operational support role
Demonstrated ability to manage receptionist responsibilities while maintaining a detail-oriented and welcoming presence
Experience ordering, tracking, and maintaining office supplies and workplace inventory
Familiarity with accounts payable processes, invoice handling, and administrative recordkeeping
Strong organizational skills with the ability to manage multiple priorities and follow through on details
Effective communication skills and a customer-focused approach when working with staff, vendors, and visitors
Proficiency with standard office technology and common business software applications

Job Responsibility

Oversee daily office operations to keep the workplace running smoothly, efficiently, and professionally
Welcome guests, manage front-desk activity, and serve as a central point of contact for staff, consultants, and visitors
Coordinate office supply purchasing, monitor inventory levels, and ensure essential materials remain stocked and organized
Manage vendor relationships, schedule service visits, and follow up on building maintenance needs to support a safe and functional office environment
Provide basic administrative support related to invoices and accounts payable, including tracking documentation and coordinating with internal stakeholders
Assist with planning and executing meetings, events, and workplace logistics to ensure successful day-to-day operations and special activities
Respond to tenant or office-related requests promptly and help resolve operational issues with a high level of customer service
Support program and donor-related administrative tasks as needed while maintaining professionalism, discretion, and accuracy

What we offer

Medical benefits
Vision benefits
Dental benefits
Life insurance
Disability insurance
401(k) plan

Office Manager

We are looking for a motivated and energetic Office Manager to join our team at ...

Location

United States , Chevy Chase

Salary:

Not provided

Hornetsecurity

Expiration Date

Until further notice

Requirements

Experience in office management, secretarial work, reception or as an assistant
Proactive and organizational talent
Careful and structured way of working
Very good MS Office skills
Communicative and team player

Job Responsibility

Office management with administrative and coordinating tasks
Represent the company internally and externally
Responsible for the mailroom
Contact person for employees and external contacts
Ensure smooth preparation and follow-up of meetings including catering
Central interface for facility management
Support travel management by processing travel expense reports
Ensure procurement of office and work materials
Take on and manage special projects (e.g., office design, planning and organizing company events, optimizing purchasing process)

What we offer

Free space for innovation and independent action in a fast-growing international company
Personal and professional development opportunities
20 vacation days and 10 sick days
Medical Care and Be-Active Bonus
401(k) Plan
Team events and global meetings

Office Manager

We are seeking an organized and proactive Office Manager to oversee daily office...

Location

United States , Gaithersburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of office management or administrative experience
Strong leadership and communication skills
Excellent organization and multitasking ability
Proficiency with Microsoft Office and project management tools.

Job Responsibility

Manage office operations, including budgeting, supplies, and vendor contracts
Supervise administrative staff and delegate responsibilities
Maintain records, reports, and office systems
Support HR functions such as onboarding and timesheet approval
Coordinate meetings, events, and communication between departments.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

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