Office Manager Job at Robert Half (New York)

Office Manager

The Office Manager is responsible for the accurate and timely completion of all ...

Location

United States , Blytheville

Salary:

Not provided

Lexicon, Inc

Expiration Date

Until further notice

Requirements

High School diploma or equivalent with either an Associates Degree or equivalent from a trade school
Minimum of 5 years' experience in an accounting department or as an Office Manager
Proficient in Microsoft Word, Excel and Access
Excellent organizational and communication skills required
Must be legally authorized to work in the United States without need for visa sponsorship
Must be able to sit and work on a computer for extended periods
Must be able to lift and carry up to 25 pounds occasionally
Considerable overtime, weekend and holiday work required

Job Responsibility

Collects Foreman sheets and verifies accuracy
balances sheets and enters man hours to payroll/billing system daily
Records daily equipment usage by job and phase numbers
Prepares updated inventory of all tools and equipment
Provides new employees with new hire paperwork
Keeps updated employee files
Responsible for field checking account (writing checks, payroll adjustments)
Prepares weekly cash disbursement reports
Submits all employee status changes to payroll and HR
Ensures timely completion of termination and warning reports

What we offer

Health Insurance
HSA with Employer contributions
Dental Insurance
Vision Insurance
Life Insurance
Disability Income Benefits
Paid Holidays
Paid Vacation
401(k)
ESOP

Fulltime

Office Manager

We're seeking an experienced Office Manager to oversee daily office operations a...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5+ years of office management or senior administrative experience
Strong organizational, multitasking, and problem-solving skills
Proficiency in Microsoft Office
experience with tools like Google Workspace, QuickBooks, or similar is a plus
Excellent communication and interpersonal skills
Ability to work independently and maintain confidentiality

Job Responsibility

Oversee day-to-day office operations and ensure a smooth, efficient workplace
Manage office supplies, vendor relationships, and facilities coordination
Support leadership with calendar management, reporting, and special projects
Coordinate onboarding, internal communications, and office policies
Handle budgeting support, expense tracking, and basic bookkeeping tasks
Serve as the main point of contact for internal staff and external vendors

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Office Manager

We are looking for an experienced Office Manager to lead daily workplace operati...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in office management, workplace operations, facilities coordination, or a similar administrative environment
Demonstrated success handling office services, vendor oversight, and day-to-day operational support in a detail-focused setting
Experience planning events or engagement activities that enhance employee experience and encourage team connection
Strong organizational skills with the ability to manage competing priorities, follow through on details, and meet deadlines consistently
Excellent verbal and written communication skills, along with the interpersonal ability to work effectively across teams and with visitors
Experience monitoring budgets, tracking expenses, and supporting facility-related projects or office initiatives
Proficiency with Google Workspace, Slack, and workplace support or ticketing platforms
Self-directed, resourceful, and comfortable working onsite in a fast-paced environment while maintaining a high standard of service

Job Responsibility

Oversee the daily flow of office operations, including front desk coverage, workplace services, supply management, and catering arrangements
Coordinate with external partners such as building management, maintenance providers, security teams, janitorial services, and food service vendors to maintain reliable office support
Organize employee-focused activities, including team events, engagement programs, and volunteer initiatives that contribute to a positive and collaborative workplace culture
Maintain conference rooms, shared spaces, and common areas to ensure they are clean, stocked, functional, and prepared for regular use
Support a safe and well-maintained office by monitoring workplace conditions and helping uphold health, safety, and compliance standards
Track office-related spending, assist with budget oversight, and help allocate resources effectively to meet operational needs
Serve as a key point of contact for employees and guests, providing responsive support and helping resolve day-to-day workplace issues efficiently
Manage office supply ordering and replenishment to ensure essential materials are consistently available without disruption to business operations

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Office Manager

Location

United States , West Hollywood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office administration, office management, or a front desk support role
Strong working knowledge of Outlook for calendar coordination and meeting scheduling
Strong customer service skills and excellent interpersonal communication skills
Ability to manage multiple administrative priorities while maintaining attention to detail
Experience ordering, tracking, and maintaining office and kitchen supplies
Comfort working onsite in a startup environment that values initiative, adaptability, and accountability
Familiarity with receptionist duties, vendor coordination, and general administrative support

Job Responsibility

Coordinate meeting schedules, manage calendars in Outlook, and distribute invitations along with visitor arrival details
Serve as the front desk representative, greeting guests courteously and delivering a high level of service to investors and other visitors
Support employee onboarding by organizing documentation, preparing materials, and assisting with administrative setup tasks
Oversee office inventory by purchasing supplies, replenishing essentials, and ensuring shared spaces are properly stocked
Maintain kitchen items and snacks so employees and guests have a clean and well-supplied break area
Partner with outside vendors to support office needs, resolve service issues, and help keep daily operations running smoothly
Keep the reception area, conference rooms, and common spaces neat, organized, and ready for use throughout the day
Assist with accounts payable-related administrative tasks, including handling invoices and coordinating with internal stakeholders as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

New

Office Manager

We are looking for an experienced Office Manager to support daily financial and ...

Location

United States , South Haven

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience performing full charge bookkeeping in a business office environment
Strong working knowledge of accounts payable, accounts receivable, and bank reconciliation processes
Hands-on experience using QuickBooks Online for daily accounting functions and reporting
Ability to process in-house payroll accurately and maintain confidentiality with sensitive information
Experience preparing or reviewing inventory reports and identifying discrepancies when needed
High level of organization, attention to detail, and ability to manage multiple responsibilities independently
Effective communication skills and the ability to work reliably in an office-based role

Job Responsibility

Manage complete bookkeeping activities, including maintaining accurate financial records and supporting day-to-day office operations
Process vendor invoices, verify payment details, and ensure accounts payable are handled in a timely manner
Monitor incoming payments, apply receipts correctly, and follow up on outstanding balances to support accounts receivable activities
Reconcile bank accounts regularly to confirm accurate reporting and resolve discrepancies promptly
Maintain financial data in QuickBooks Online and produce reports that support business decision-making
Administer in-house payroll processing while ensuring accuracy, timeliness, and proper record retention
Prepare and review inventory-related reports to help track stock activity and support operational planning

What we offer

medical, vision, dental, life and disability insurance
enrollment in company 401(k) plan

New

Office Manager

We are looking for an organized and resourceful Part time Office Manager to supp...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in office management, workplace coordination, administrative support, or a similar position
Strong ability to manage reception duties, office operations, and multiple priorities in a fast-paced environment
Hands-on experience with desktop support, including basic troubleshooting, hardware setup, and device connectivity for printers, scanners, and Wi-Fi networks
Comfortable preparing, wiping, and rebuilding computers for employee use in coordination with a broader IT team
Proficiency with Microsoft Outlook and confidence learning new tools and applications as business needs evolve
Experience supporting calendars, business travel, expense reporting, and general administrative processes
Familiarity with ordering and maintaining office supplies, working with vendors, and assisting with accounts payable-related tasks
Excellent communication skills, sound judgment, and a service-oriented approach to supporting employees and visitors

Job Responsibility

Welcome guests and employees, manage front desk activity, and ensure the office presents a welcoming and well-maintained environment each day
Oversee day-to-day workplace operations, including inventory of supplies, incoming and outgoing mail, kitchen stocking, and coordination with external service providers
Provide onsite technical assistance by setting up equipment, connecting devices to office networks, troubleshooting hardware issues, and preparing computers for employee use
Partner with building management and maintenance contacts to address repairs, office access, safety matters, and general facility needs
Support onboarding logistics by coordinating workspace readiness, submitting technology-related requests, and preparing materials for new hires
Organize meetings and internal events by arranging rooms, coordinating food service, and helping manage onsite team gatherings
Handle administrative tasks such as calendar support, travel arrangements, expense submission, and preparation of business documents
Contribute to a positive employee experience by assisting with desk setup, welcome materials, and office initiatives that promote an engaging workplace
Maintain accurate tracking of office equipment and liaise with remote IT support resources when additional technical escalation is needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

New

Office Manager

We currently have an excellent opportunity for a highly-skilled and motivated Of...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of job related experience
1+ year(s) in a supervisory role

Job Responsibility

Leading overall office administration
Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems
Evaluating and improving office production
Assisting in developing and revising office policies and procedure for improved work flow
Assisting the Operations Manager and Director in monitoring budget for office related items and staff

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Office Manager

A growing organization is seeking a proactive and organized Office Manager to ov...

Location

United States , Parsippany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5+ years of office management, administrative, or operations experience
Strong organizational and multitasking skills in a fast-paced environment
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience working with vendors, facilities, or office operations
Strong communication skills with a professional and approachable demeanor
Ability to work independently and handle sensitive information with discretion

Job Responsibility

Oversee day-to-day office operations, ensuring a smooth and efficient workplace
Manage office supplies, vendor relationships, and facility-related needs
Serve as the primary point of contact for administrative inquiries and office support
Coordinate schedules, meetings, and travel arrangements for leadership as needed
Assist with onboarding new employees, including workspace setup and orientation coordination
Maintain office policies, procedures, and general organization
Support light accounting functions such as invoice tracking, expense reports, and coordinating with AP/AR teams
Partner with HR on administrative tasks including records management and employee communications
Organize company events, team meetings, and internal communications
Identify and implement process improvements to enhance efficiency and workflow

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

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