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Aramark Logo Aramark · Office Administration

Office Manager

United States, Washington, DC 60000.00 - 68000.00 USD / Year · Job Posted March 25, 2026
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Job Description

The Office Manager is responsible for the supervision of general office functions, as well as light Human Resource administration including Union administration duties. Primarily supervises day-to-day data collection and supervises or completes basic accounting reports. Assist unit management in completion of standard monthly management reports.

Job Responsibility

  • Process weekly payroll in compliance with the Payroll SOP
  • Maintaining payroll records, making appropriate payroll corrections, participating in payroll audits
  • Weekly tracking of attendance for up to 100 employees
  • Draft attendance related progressive discipline notices and send them to management to be administered
  • Maintain electronic weekly schedules and posting hard-copy schedules for associates
  • Run and send daily Kronos reports to management
  • Conduct shift/vacation bids for union employees
  • Process weekly Accounts Payable submitting invoices for payment
  • Ensure merchandise ordered is received. Follow up via email/phone with vendor inquiries regarding order and/or payment status
  • Attend monthly Operating Statement conference call, speak to reconciliation excel spreadsheet with explanations of items purchased as requested by regional or corporate finance team
  • Purchase office and general commissary supplies for employee use
  • Establish new and maintain existing personnel files and I-9 documentation
  • Conduct orientation for new hires
  • Workmen’s compensation correspondence
  • Research unemployment claim requests and respond to third party vendor by applicable deadlines
  • Serve as the first point of contact for employee inquiries regarding payroll and benefits
  • Serve as a liaison between management and employees with routine personnel questions and concerns reported that require escalation
  • Maintain employee bulletin boards. Ensure all relevant communications are visible as well as required local, State and Federal posting
  • Responsible for maintaining DOT Driver files and vehicle reports
  • Other duties, as assigned

Requirements

  • Bachelor's level degree in Management or related field required
  • 4 years experience as an Office Manager or a position with primary emphasis on payroll and accounting
  • Satisfactory computer skills and acumen including, but not limited to Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Requires effective oral and written communication skills, sound interpersonal skills and the ability to interface with front line employees and all levels of management

Nice to have

  • Bi-lingual in English & Spanish
  • Prior experience using the Kronos payroll system

What we offer

  • medical, dental, vision, and work/life resources
  • retirement savings plans like 401(k)
  • paid days off such as parental leave and disability coverage
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