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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States, Tukwila

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided

Job Description:

We are seeking a highly organized and detail-oriented Office Manager with proven expertise in certified payroll processes in Tukwila, WA. The ideal candidate will have strong administrative skills, experience managing office operations, and a solid understanding of certified payroll compliance requirements, particularly in industries like construction or public works. This role is essential for ensuring smooth office administration while maintaining accurate and compliant payroll records in adherence to federal, state, and local regulations.

Job Responsibility:

  • Oversee daily office operations, including managing supplies, vendor relationships, and office equipment
  • Coordinate administrative support for team members, including scheduling, meeting arrangements, and correspondence
  • Implement and uphold office procedures to maintain efficiency and organization
  • Supervise administrative staff and provide training or mentoring as needed
  • Act as the primary point of contact for office vendors, ensuring timely services and issue resolution
  • Perform and oversee certified payroll processes, ensuring accurate and timely submissions to meet prevailing wage and compliance requirements
  • Review and maintain certified payroll reports, including timecards and payment records, to ensure compliance with Davis-Bacon Act or state-specific labor requirements
  • Prepare and submit certified payroll documentation to contractors, government agencies, or clients
  • Respond to payroll-related inquiries from employees, government representatives, or clients
  • Keep updated on federal, state, and local labor laws as they pertain to certified payroll compliance
  • Maintain secure and organized payroll and compliance records for auditing purposes

Requirements:

  • Minimum of 3–5 years in office management with a strong focus on payroll administration
  • Experience with prevailing wage laws, Davis-Bacon reporting, and certified payroll requirements
  • Bachelor’s degree in Business Administration, Accounting, or a related field is preferred but not required
  • Proficiency in payroll software
  • familiarity with QuickBooks, ADP, Paycom, or similar systems
  • Strong Excel skills, including pivot tables and formulas
  • Understanding of Washington state labor laws and public works payroll compliance
  • Ability to multitask, meet deadlines, and maintain accuracy under pressure
  • Strong written and verbal communication skills

Nice to have:

  • Experience working in industries such as construction, government contracting, or public works projects
  • Certified Administrative Professional (CAP) credential or other relevant certifications
  • Familiarity with union payroll or labor contracts
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:
July 10, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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