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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Los Angeles

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This role is responsible for a wide range of administrative and office management duties, including report preparation, document management, and support of ongoing projects and initiatives. The ideal candidate is also comfortable with networking and social responsibilities, occasionally representing company leadership at meetings and events.

Job Responsibility:

  • Office Management & Administrative Support: Create and edit engineering correspondence, reports, presentations, financial documents, and data analyses
  • Prepare expenses, coordinate travel arrangements, and support project-related work
  • Manage accounts receivable and accounts payable, as well as miscellaneous office purchases
  • Maintain and improve internal document organization and filing systems
  • Support business processes by completing documentation, requesting information, and following up to meet key deadlines
  • Conduct research and prepare reports or materials for special projects
  • Schedule meetings and appointments and manage calendars
  • Coordinate with IT consultants regarding office equipment and software issues
  • Manage contracts and pricing negotiations with office vendors and service providers
  • Provide general support to office visitors
  • Operations & Facilities: Liaise with facility management vendors, including cleaning and catering services
  • Conduct local errands as needed
  • Plan and coordinate in-house and off-site events, such as meetings, celebrations, and conferences
  • People & Culture Support: Assist with hiring and onboarding new employees
  • Represent company leadership professionally at meetings and events when needed
  • Maintain a high level of discretion, accountability, and confidentiality at all times

Requirements:

  • Minimum of 4 years of experience as an Office Manager, Front Office Manager, or Administrative Assistant
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
  • Hands-on experience with office equipment (e.g., printers, fax machines)
  • Familiarity with email scheduling and calendar management tools
  • Ability to multitask, prioritize work, and meet deadlines
  • Required: Minimum of 4 years of experience using QuickBooks
  • Required: Working knowledge of Microsoft Access
  • Self-motivated detail oriented who contributes positively to a collaborative team environment
  • Fast learner who works effectively with minimal supervision
  • Excellent written and verbal communication skills
  • Strong organizational, planning, and time-management skills in a fast-paced setting
  • Detail-oriented with strong problem-solving abilities
  • Creative thinker with the ability to identify and suggest process improvements
  • Proven project management skills with the ability to follow through and support execution of key initiatives
  • Proactive individual contributor and team player who ensures tasks and projects are completed efficiently

Nice to have:

  • Diploma or certificate in Business, Accounting, or a related field
  • Prior experience in an engineering or architectural office
  • Sales and customer relationship experience
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
January 06, 2026

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