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Office Manager

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sa.global

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Location:
Sweden , Stockholm

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We’re looking for a highly organised and service-minded Office Manager to keep our workplace running smoothly and create an exceptional experience for everyone who walks through our doors. This role is at the heart of our Stockholm office (HQ). You’ll oversee daily operations, ensure our workspace is functional, welcoming, and efficient, and play a key role in shaping the employee experience. From managing facilities and suppliers to supporting safety compliance and office culture, you’ll be the go-to person who keeps everything on track.

Job Responsibility:

  • Deliver a high-quality, personalised experience for employees and visitors
  • Ensure the office is clean, safe, and well-maintained at all times
  • Manage office supplies, inventory, and day-to-day administration
  • Coordinate meeting rooms, bookings, and incoming/outgoing package deliveries
  • Lead front desk operations and handle employee queries
  • Support onboarding with workplace orientations and office updates
  • Coordinate repairs, maintenance, and office improvements
  • Manage contractors and ensure work is completed to a high standard
  • Maintain relationships with landlords and support lease administration
  • Plan refurbishments, reconstructions, and office layout changes
  • Optimise workspace, storage, and furniture planning
  • Manage key fobs, restricted areas, and respond to alarms during office hours
  • In collaboration with HR, conduct fire safety protocols: SBA checks, evacuation drills, training, and documentation
  • Coordinate emergency preparedness, risk assessments, crisis management, and safety procedures in the HQ office
  • In collaboration with HR, ensure systematic work environment management (SAM) and continuous safety improvements
  • Support management of suppliers (cleaning, security, catering, maintenance)
  • Assist with contract coordination and service quality oversight
  • Handle invoicing, coding, and timely payments
  • Assist with budgeting, forecasting, and cost tracking
  • Identify cost-saving opportunities and efficiency improvements
  • Support procurement of office supplies and services
  • Help deliver projects on time and within budget

Requirements:

  • Proven experience in an office management or administrative role
  • Strong organisational and multitasking skills
  • A proactive, service-oriented mindset
  • Excellent communication and interpersonal skills
  • Strong attention to detail and problem-solving ability
  • Ability to work independently and manage priorities effectively
  • Comfortable using tools like Microsoft Office

Additional Information:

Job Posted:
May 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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