CrawlJobs Logo
KAYAK Logo KAYAK · Office Administration

Office Manager

Denmark, Copenhagen · Job Posted February 18, 2026
Apply Position
Job Link Share

Job Description

KAYAK is seeking a part-time Office Manager for our beautiful Copenhagen office to create exceptional in‑office experiences that help teams connect and collaborate. As a member of the Global Workplace Experience team, you’ll drive daily operations, first impressions for new hires, and engaging on‑site events, shaping the small moments that boost engagement and productivity.

Job Responsibility

  • Create a positive, inclusive workplace: greet employees, visitors, candidates and vendors
  • build relationships to understand needs and improve experience
  • Run daily office operations: perform daily walkthroughs, maintain shared spaces, manage furniture/equipment upkeep and cleanliness
  • Manage supplies & vendors: coordinate purchasing, inventory, vendor contracts, service coordination, and invoice processing
  • Set up and handle daily catering, beverages, snacks, and lunches
  • Work closely with the Social Committee to set up micro events, happy hours and events from concept to teardown
  • Facilities & IT partnership: coordinate with Real Estate on maintenance, lease/contract matters and with IT on onsite AV and tech needs
  • Help onboard new hires (office tours, local health & safety)
  • Support smaller offices in EMEA with remote office management
  • Drive local communication on Slack, intranet and info screens
  • Handle global info screen content
  • Organize office documentation and storage, support global Workplace Experience initiatives, reporting, ad‑hoc projects and admin tasks

Requirements

  • Are a proactive, highly organized multitasker who anticipates needs and prioritizes effectively
  • Have a people‑first mindset with excellent interpersonal skills, friendly, professional and service oriented
  • A proven office/operations experience in a fast‑paced environment
  • Strong verbal and written communication
  • Strong time management and organizational skills
  • Comfortable working onsite and supporting multiple locations
  • Proficient with Google Workspace and Slack
  • Experience coordinating events, catering and vendor relationships
  • Familiarity with facilities and lease coordination
  • Available to work in the office
  • Native Danish speaker or C1 level with excellent English skills

What we offer

  • 6 weeks paid vacation
  • Pension plan contributions
  • Private health & life insurance
  • Work from (almost) anywhere for up to 20 days per year
  • Focus on mental health and well-being: Company-paid therapy sessions through SpringHealth
  • Company-paid subscription to HeadSpace
  • No meeting Fridays
  • Focus on your career growth: Access to thousands of on-demand e-learnings
  • Travel Discounts
  • Employee Resource Groups
  • Lunch provided five days per week & breakfast once a week
  • Amazing office in the city centre of Copenhagen (near Rådhusplasen)
  • Monthly social events, Thursday bars
KAYAK - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Manager

8 matching positions

New

Office Manager

We are seeking a highly organized and proactive Office Manager to oversee daily ...
Location
Location
United States , Gaithersburg
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5 years of office management experience
  • Strong leadership and organizational skills
  • Strong organizational, multitasking, and problem-solving skills
  • Excellent written and verbal communication abilities
  • Proficiency with Microsoft Office Suite and office management tools
Job Responsibility
Job Responsibility
  • Manage daily office operations and vendors
  • Supervise administrative staff
  • Track budgets, supplies, and records
  • Support onboarding and internal coordination
  • Coordinate schedules, meetings, and office events
  • Support onboarding and general administrative needs for staff
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Office Manager

We are seeking an organized, proactive, and detail-oriented Office Manager to ov...
Location
Location
United States , Rockville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5 years of office management experience
  • Strong leadership and organizational skills
  • Strong organizational, multitasking, and problem-solving skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite and common office software
Job Responsibility
Job Responsibility
  • Manage daily office operations and vendors
  • Supervise administrative staff
  • Track budgets, supplies, and records
  • Support onboarding and internal coordination
  • Support scheduling, meetings, travel arrangements, and office events
  • Maintain office records, filing systems, and internal documentation
  • Assist with onboarding coordination and employee administrative support
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
Read More
Arrow Right

Office Manager

We are looking for an organized and detail-oriented Office Manager to support da...
Location
Location
United States , San Mateo
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Hands-on experience using QuickBooks Enterprise in an office or business operations setting
  • Proficiency with Microsoft Office 365, including Outlook, Excel, and Word
  • Working knowledge of Adobe Acrobat for document preparation and file management
  • Experience handling accounts payable, accounts receivable, billing, and bank deposit activities
  • Ability to process and track debit card and credit card payments accurately
  • Background supporting collections and maintaining organized financial records
  • Familiarity with Paychex or similar payroll support systems
  • Excellent organizational skills, attention to detail, and ability to manage multiple responsibilities in a Contract role
Job Responsibility
Job Responsibility
  • Oversee day-to-day office activities to keep administrative and operational processes running smoothly
  • Manage accounts payable and accounts receivable functions, including invoice processing, payment tracking, and account reconciliation
  • Prepare billing records, coordinate bank deposits, and handle credit card and debit card payment activity with accuracy
  • Follow up on outstanding balances and support collection efforts to maintain timely cash flow
  • Maintain financial data and reporting in QuickBooks Enterprise, ensuring records are current and well organized
  • Use Microsoft Outlook, Excel, and Word to manage communication, prepare documents, track information, and support reporting needs
  • Create, edit, and organize business documents and files using Adobe Acrobat and related office tools
  • Assist with payroll-related administrative support and coordination using Paychex as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Manager

We are looking for an organized Office Manager to support daily administrative o...
Location
Location
United States , Cambridge
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in office management, administrative support, or a closely related role
  • Working knowledge of office supply purchasing and inventory coordination
  • Experience supporting accounts payable or similar financial administrative processes
  • Ability to manage receptionist responsibilities with professionalism and strong customer service skills
  • Strong organizational skills with the ability to handle multiple priorities effectively
  • Clear written and verbal communication skills
  • Proficiency with standard office software and general administrative systems
Job Responsibility
Job Responsibility
  • Oversee day-to-day office administration to ensure an efficient, well-organized workplace environment
  • Manage the purchasing process for office materials and coordinate timely replenishment of essential supplies
  • Track inventory levels and maintain adequate stock of office resources to support uninterrupted operations
  • Handle accounts payable activities, including processing invoices and supporting accurate payment workflows
  • Serve as the first point of contact for visitors and incoming communications, delivering attentive reception support
  • Maintain orderly office records and administrative documentation to support internal business needs
  • Coordinate with vendors and service providers to help sustain reliable office operations
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Office Manager

We are looking for an organized Office Manager to support daily operations in Sc...
Location
Location
United States , Scottsdale
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience managing office administration, workplace coordination, or facilities support in a detail-oriented environment
  • Ability to monitor supply levels, place orders, and keep office resources stocked and organized
  • Comfortable working with landlords, maintenance personnel, caterers, couriers, and other external service providers
  • Strong organizational skills with the ability to balance reception coverage, executive support, and event coordination responsibilities
  • Experience planning or supporting meetings and events, including catering, setup, materials preparation, and execution
  • Clear written and verbal communication skills, with a detail-oriented approach when interacting with staff, visitors, and vendors
  • Proficiency with general administrative tasks such as scheduling, filing, scanning, and maintaining records
  • Able to identify operational gaps, take initiative, and help build efficient office processes in a developing environment
Job Responsibility
Job Responsibility
  • Manage day-to-day office operations, keeping shared spaces orderly, functional, and ready for employees and visitors
  • Assess office needs, identify missing furniture or supplies, and arrange purchases such as storage cabinets, kitchen items, and workplace essentials
  • Receive mail and deliveries, coordinate outgoing shipments, and oversee lunch and snack arrangements for the office
  • Work closely with building management, maintenance teams, and outside vendors to address facility needs during ongoing construction activity
  • Maintain inventory levels for office, kitchen, and vending supplies by monitoring usage and placing regular orders
  • Support an executive leader with administrative coordination and other office-related tasks as needed
  • Organize internal meetings, trainings, celebrations, and external-facing events by handling logistics, catering, materials, and on-site support
  • Welcome guests, help maintain a welcoming front desk experience, and coordinate meeting room scheduling and lobby organization
  • Assist with administrative projects, including filing, scanning, digital recordkeeping, and follow-up with vendors or event participants
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right
New

Office Manager

Location
Location
United States , Bethesda
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in an office setting
  • Hands-on experience with bookkeeping or accounting functions required
  • Prior exposure to Commercial Real Estate is a plus, but not required
Job Responsibility
Job Responsibility
  • Manage physical and electronic files, mail, and correspondence
  • Respond to requests and track vendor reporting
  • Handle insurance claims and real estate tax tracking
  • Maintain office equipment and corporate calendar
  • Process invoice entry and assist with checks/wires
  • Support account research and year-end activities (journal entries, close, 1099s)
  • Provide ad hoc accounting support
  • Assist with board meeting presentations
  • Conduct research and track commission payments
  • Support special projects as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
Read More
Arrow Right
New

Office Manager

We are looking for an organized Office Manager to support daily operations and h...
Location
Location
United States , Beverly
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience managing administrative functions within an office environment
  • Ability to handle supply ordering, inventory monitoring, and general office coordination
  • Working knowledge of accounts payable processes and invoice handling
  • Comfortable performing receptionist and front-desk responsibilities with professionalism
  • Strong organizational skills with the ability to manage multiple priorities effectively
  • Clear written and verbal communication skills for interacting with staff, visitors, and vendors.
Job Responsibility
Job Responsibility
  • Oversee daily office activities to keep administrative operations running efficiently
  • Coordinate purchasing for office materials and vendor orders, ensuring teams have the resources they need
  • Track inventory levels and maintain an organized supply system to prevent shortages or delays
  • Support accounts payable tasks, including processing invoices and assisting with payment-related documentation
  • Welcome visitors, answer incoming calls, and provide front-desk assistance in a courteous and timely manner
  • Maintain orderly office records, shared spaces, and general administrative workflows to support the broader team.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Read More
Arrow Right
New

Office Manager

We are looking for an organized Office Manager to support daily business operati...
Location
Location
United States , Braintree
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in office management, administrative support, or a similar business operations role
  • Working knowledge of accounts payable processes and basic invoice handling
  • Ability to manage office supply inventory and coordinate purchasing activities effectively
  • Strong communication skills with a detail-oriented and customer-focused approach to reception duties
  • Excellent organizational skills with the ability to handle multiple priorities in a fast-paced setting
  • Proficiency with standard office software and general administrative tools
Job Responsibility
Job Responsibility
  • Oversee day-to-day office activities to keep administrative operations running smoothly and efficiently
  • Manage inventory levels for office materials and place supply orders as needed to avoid interruptions
  • Welcome visitors, answer incoming calls, and provide attentive front-desk support to staff and guests
  • Process accounts payable tasks accurately, including handling invoices and supporting timely payment workflows
  • Coordinate general administrative duties such as filing, scheduling, document preparation, and office organization
  • Monitor office needs proactively and resolve routine operational issues to maintain a productive workplace
What we offer
What we offer
  • medical, vision, dental, life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right