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Office Manager

https://www.kayak.com/ Logo

KAYAK

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Location:
Denmark , Copenhagen

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

KAYAK is seeking a part-time Office Manager for our beautiful Copenhagen office to create exceptional in‑office experiences that help teams connect and collaborate. As a member of the Global Workplace Experience team, you’ll drive daily operations, first impressions for new hires, and engaging on‑site events, shaping the small moments that boost engagement and productivity.

Job Responsibility:

  • Create a positive, inclusive workplace: greet employees, visitors, candidates and vendors
  • build relationships to understand needs and improve experience
  • Run daily office operations: perform daily walkthroughs, maintain shared spaces, manage furniture/equipment upkeep and cleanliness
  • Manage supplies & vendors: coordinate purchasing, inventory, vendor contracts, service coordination, and invoice processing
  • Set up and handle daily catering, beverages, snacks, and lunches
  • Work closely with the Social Committee to set up micro events, happy hours and events from concept to teardown
  • Facilities & IT partnership: coordinate with Real Estate on maintenance, lease/contract matters and with IT on onsite AV and tech needs
  • Help onboard new hires (office tours, local health & safety)
  • Support smaller offices in EMEA with remote office management
  • Drive local communication on Slack, intranet and info screens
  • Handle global info screen content
  • Organize office documentation and storage, support global Workplace Experience initiatives, reporting, ad‑hoc projects and admin tasks

Requirements:

  • Are a proactive, highly organized multitasker who anticipates needs and prioritizes effectively
  • Have a people‑first mindset with excellent interpersonal skills, friendly, professional and service oriented
  • A proven office/operations experience in a fast‑paced environment
  • Strong verbal and written communication
  • Strong time management and organizational skills
  • Comfortable working onsite and supporting multiple locations
  • Proficient with Google Workspace and Slack
  • Experience coordinating events, catering and vendor relationships
  • Familiarity with facilities and lease coordination
  • Available to work in the office
  • Native Danish speaker or C1 level with excellent English skills
What we offer:
  • 6 weeks paid vacation
  • Pension plan contributions
  • Private health & life insurance
  • Work from (almost) anywhere for up to 20 days per year
  • Focus on mental health and well-being: Company-paid therapy sessions through SpringHealth
  • Company-paid subscription to HeadSpace
  • No meeting Fridays
  • Focus on your career growth: Access to thousands of on-demand e-learnings
  • Travel Discounts
  • Employee Resource Groups
  • Lunch provided five days per week & breakfast once a week
  • Amazing office in the city centre of Copenhagen (near Rådhusplasen)
  • Monthly social events, Thursday bars

Additional Information:

Job Posted:
February 18, 2026

Employment Type:
Parttime
Work Type:
On-site work
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