Office Manager

• Serve as the primary point of contact for all office operations
• Liaise with the building landlord and ensure smooth facility management
• Oversee meeting room technology, office equipment, and daily maintenance
• Manage office supplies and ensure the workspace is fully functional and welcoming
• Coordinate visitor logistics, reception needs, and mail handling
• Support Environmental Health & Safety (EHS) practices within the office
• Manage calendars, standing meetings, off-sites, and ad hoc planning for the leadership team
• Support team events, internal meetings, reservations, and administrative workflows
• Provide executive-level administrative support to the General Manager
• Assist with small projects and process improvements as needed
• Maintain document organization across teams using Microsoft Teams and SharePoint
• Assist with onboarding and setup for new suppliers and vendors in collaboration with global procurement
• Track contract timelines and ensure timely approvals and signatures
• Follow up on invoices, payments, and vendor communications
• Maintain visitor logs and support training for external-facing teams
• Update and monitor training plans across the commercial organization
• Lead onboarding and training coordination for new team members

• Experience in office management or administrative coordination (corporate or life sciences experience is an asset)
• Excellent organizational skills and a strong attention to detail
• Ability to manage multiple priorities with calm, professional efficiency
• Proficiency with Microsoft Office Suite and digital collaboration tools
• Strong communication skills, both written and verbal
• A collaborative mindset and the ability to work independently
• A proactive, results-oriented approach with eagerness to learn and grow

Corporate or life sciences experience

• 6 month contract with strong potential to be extended or conversion into a permanent opportunity
• Competitive payrate
• Global opportunities for professional growth and development