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Based in our Egham Offices and working as part of a fast-paced, established business, the Office Manager plays a key role in ensuring the smooth and efficient operation of the office. This role involves overseeing administrative tasks, managing office supplies, supporting staff, and providing a productive work environment. The Office Manager will also liaise with vendors, handle correspondence, and ensure compliance with company policies and procedures. You will oversee and maintain an efficient workplace. The role requires exceptional organisational skills, attention to detail, multitasking, and the ability to work independently.
Job Responsibility:
Oversee the general upkeep and organisation of the office environment
Manage office supplies, ensuring inventory levels are maintained, and orders are placed as needed
Coordinate with vendors and service providers for office maintenance and supplies
Supervise and support administrative staff, ensuring efficient workflow and productivity
Act as the first point of contact for office-related inquiries and issues
Key Holder
Meet and greet for visitors and meeting room set up
Handling incoming and outgoing mail, including postage
Working with the finance team regarding invoicing
Health and Safety Awareness – reporting on relevant issues to maintenance and senior management as necessary
Watering plants - where applicable
Liaise with the Marketing team
Manage incoming calls to the office
Manage security access to the office and records
Onboarding new starters
Inducting key holders and liaising with HR
Liaising with contractors - usually via internal Maintenance
Maintenance of Office Coffee machines
Process expense reports and assist with budget tracking
Maintain and update office records, systems, and databases
Organise team events and other company activities
Requirements:
Proven experience as an Office Manager or similar role
Excellent organisational and time-management skills
Strong verbal and written communication abilities
Proficiency in IT tools/software, e.g., Microsoft Office, Google Workspace
Ability to multitask and prioritise under pressure
Discretion, professionalism, and attention to detail
Ability to work with all levels of employees within the organisation
Ability to be flexible, understanding that sometimes requirements can change
Proactive manner, ability to use own initiative, and willingness to accept responsibility