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Assembled Logo Assembled · Office Administration

Office Manager

United States, New York City 30.00 USD / Hour · Job Posted June 01, 2026
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Job Description

Assembled is looking for a part-time Office Manager to elevate the day-to-day experience in our New York office. As a member of the People Team, this role will ensure our NY office runs smoothly, feels welcoming, and reflects our culture. You'll partner closely with employees, leaders, and vendors to make our NY office a place people are excited to show up to every day.

Job Responsibility

  • Serve as a welcoming presence for employees and guests, helping create a positive and inclusive office atmosphere
  • Partner with the People Team to support in-office moments that build connection and culture
  • Own new hire in-office onboarding logistics (desk setup, swag, welcome experience)
  • Provide daily admin coverage (phone, visitors, deliveries, packages)
  • Manage incoming and outgoing packages / deliveries
  • Maintain pantry, office supplies, and common areas within approved budget
  • Track inventory levels and establish recurring ordering systems
  • Coordinate building management requests and vendor services
  • Triage maintenance issues and proactively ensure timely resolutions
  • Maintain a clean, organized, and safe office environment
  • Track vendor contracts, invoices, and expenses in partnership with the People & Finance teams
  • Support in-person events (team lunches, customer events, all-company meetings, onsite interviews, etc)
  • Proactively identify operational gaps and solve them before they escalate
  • Document processes to ensure continuity and scalability as NYC headcount grows

Requirements

  • In-person availability Monday - Friday (~9:30 AM - 2:30 PM ET, but will be flexible depending on needs)
  • Strong organizational skills and exceptional follow-through
  • Ability to proactively identify and solve problems
  • Ability to lift and move packages and office supplies up to 30 pounds
  • Strong written and verbal communication skills

Nice to have

  • Experience in a startup office environment
  • Familiarity with Google Workspace, Notion, and Slack
  • Experience negotiating vendor contracts or identifying cost efficiencies
  • Facilities and maintenance coordination experience
  • Experience planning team events
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