Office Manager, Robert Half

Robert Half

Location:
United States, Baton Rouge

Category:
Legal

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Office Manager to oversee the administrative and financial operations of a legal department in Baton Rouge, Louisiana. This Contract-to-Permanent position requires a dynamic leader who can manage budgets, supervise staff, and ensure operational efficiency. The ideal candidate will possess strong organizational skills and a proven ability to analyze financial data while coordinating various office functions.

Job Responsibility:

Manage daily operations within the legal department, including supervising legal assistants, paralegals, and support staff
oversee the department’s annual budget, ensuring accurate tracking of expenditures and alignment with organizational goals
conduct monthly financial analyses and cost center reporting to provide insights and recommendations to senior leadership
handle purchasing, invoicing, payroll submissions, and inventory management using relevant tools such as Yooz
assist in the organization and tracking of insurance defense claims, litigation files, and subrogation processes
process and review outside counsel invoices, ensuring timely payments and adherence to legal guidelines
develop and implement improvements to department-wide information systems and reporting processes in collaboration with IT
maintain and update departmental policies, procedures, and manuals to ensure compliance and operational consistency
supervise the hiring, training, and workflow management of legal support staff to optimize productivity
coordinate court appearances, meetings, and document deliveries while facilitating communication between attorneys, staff, and clients

Requirements:

Minimum of 5 years of experience in office management or a related field
strong knowledge of accounting operations and financial analysis
proven experience in business operations and managerial oversight
familiarity with legal office procedures and litigation support
proficiency in using purchasing and invoicing software such as Yooz
excellent organizational and communication skills
ability to analyze financial statements and provide actionable insights
experience supervising and training staff in an environment requiring attention to detail

What we offer:

Medical, vision, dental, and life and disability insurance
eligibility to enroll in 401(k) plan
free online training
competitive compensation

Additional Information:

Job Posted:
April 25, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Manager