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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, Alameda · Job Posted February 07, 2026
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Job Description

We are looking for an organized and adaptable Office Manager to join our team in Alameda, California. This is a contract position ideal for a motivated individual who thrives in a dynamic environment and can manage a variety of administrative tasks with precision. The role involves supporting day-to-day office operations and requires excellent communication and multitasking skills.

Job Responsibility

  • Oversee daily office operations to ensure smooth workflow and efficiency
  • Manage vendor relationships, including coordinating purchases and processing invoices
  • Organize and schedule corporate meetings and events, ensuring all logistics are handled effectively
  • Welcome and assist visitors, while managing deliveries and distributing mail
  • Operate and maintain security systems to ensure a safe office environment
  • Coordinate conference room bookings and prepare spaces for meetings
  • Handle receptionist duties, including routing incoming calls and addressing inquiries
  • Order and maintain office supplies to ensure the team has necessary resources
  • Provide program support to executives and team members as needed

Requirements

  • At least 2 years of experience in office administration or a similar role
  • Proficiency in Microsoft Office Suite, including Word and Excel
  • Strong multitasking skills and the ability to adapt to changing priorities
  • Experience with managing phone systems, including routing calls on multi-line switchboards
  • Familiarity with handling mail and deliveries, including FedEx and UPS
  • Excellent communication and interpersonal skills to interact with vendors, visitors, and team members
  • Ability to plan and coordinate events with attention to detail
  • Quick learner with the flexibility to support a small, collaborative team

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
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