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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Philadelphia

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dependable Office Manager to support daily administrative and property-related operations for a portfolio of residential and commercial properties. This fully onsite opportunity is ideal for someone who works well independently, stays organized in a fast-paced setting, and communicates effectively with tenants, vendors, and internal stakeholders. This is a contract position with the potential to become a long-term role based on performance.

Job Responsibility:

  • Manage office operations by maintaining organized records, coordinating documentation, and ensuring administrative workflows run efficiently
  • Oversee lease files, tenant information, and property paperwork with a strong focus on accuracy and accessibility
  • Work closely with contractors and service providers to request estimates, arrange repairs, and monitor completion of maintenance activities
  • Support property upkeep by tracking work orders, following up on vendor commitments, and helping resolve day-to-day operational issues
  • Handle routine administrative duties such as scanning, filing, data entry, and front-office support as needed
  • Use QuickBooks Desktop to process invoices, assist with vendor payments, and maintain financial records
  • Prepare correspondence, spreadsheets, and basic reports using Microsoft Word and Excel
  • Monitor office supply levels, place orders when needed, and help maintain a well-run onsite office environment

Requirements:

  • Previous experience in an office administration role, with property management, real estate, or vendor coordination experience strongly preferred
  • Proficiency with QuickBooks Desktop and Microsoft Office applications, including Word and Excel
  • Ability to manage multiple priorities while maintaining strong attention to detail and organization
  • Strong verbal and written communication skills for working with tenants, subcontractors, and office contacts
  • Comfortable working in a small office environment with minimal supervision and taking initiative independently
  • Reliable, proactive, and resourceful approach to solving problems and keeping operations on track
What we offer:
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
April 27, 2026

Work Type:
On-site work
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