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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Selkirk

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This temp-to-hire opportunity is ideal for someone who enjoys a mix of administrative, operational, and accounting support in a fast-paced environment spanning trucking, construction, and property management. In this role, you’ll support day-to-day office operations, coordinate scheduling and communications, assist with financial tasks, and help keep projects, properties, and internal systems running smoothly.

Job Responsibility:

  • Managing incoming calls, messages, and general inquiries
  • Maintaining calendars for office staff, field teams, and leadership
  • Monitoring and managing company and executive email inboxes
  • Creating and maintaining organized filing systems (digital and paper)
  • Ordering and maintaining office supplies and materials
  • Reviewing property work orders, scheduling tasks, and tracking completion of open issues
  • Dispatching trucks and coordinating daily logistics
  • Maintaining daily work plans and employee scheduling
  • Creating and maintaining equipment, trucking, and inventory logs
  • Assisting with invoicing, accounts payable, and accounts receivable
  • Supporting financial tracking across multiple entities and properties
  • Maintaining daily inspection sheets, maintenance logs, mileage, fuel tracking, and reporting
  • Assisting with workers’ compensation, general liability, and insurance audits
  • Preparing company recertifications and compliance documentation
  • Supporting permit and application processes (DOL, Dig Safe, municipalities, etc.)
  • Assisting with proposal preparation
  • Assisting with payroll, timesheet tracking, and reporting
  • Supporting benefits administration, including 401k coordination through Paychex
  • Coordinating travel arrangements
  • Preparing meeting materials, corporate minutes, and maintaining records

Requirements:

  • Previous administrative experience in a fast-paced office environment
  • Strong organizational and multitasking skills
  • High attention to detail and ability to manage multiple priorities
  • Proficiency in Microsoft Office and email management systems
  • Strong communication and follow-up skills

Nice to have:

  • Experience in construction, trucking, or property management environments
  • Familiarity with accounting support (AP/AR, invoicing)
  • Experience with scheduling, dispatching, or operations coordination
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 10, 2026

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