Office Manager Job at Robert Half (New York)

New

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office administration or office management within a detail-oriented business setting
Ability to handle reception responsibilities with professionalism and strong customer service skills
Working knowledge of ordering, organizing, and monitoring office supply inventory
Familiarity with accounts payable support, including invoice handling and basic financial documentation
Strong organizational skills with the ability to manage multiple priorities effectively
Clear written and verbal communication skills for interacting with staff, vendors, and visitors
Proficiency with standard office software and general administrative tools

Job Responsibility

Oversee day-to-day office activities to ensure an orderly, efficient, and well-supported work environment
Manage front-desk coverage by greeting visitors, handling incoming calls, and directing inquiries appropriately
Coordinate the purchasing of office materials and work with vendors to keep essential items available when needed
Track inventory levels and organize supply storage to prevent shortages and maintain workplace readiness
Support accounts payable processes by reviewing invoices, preparing documentation, and assisting with timely payment coordination
Maintain administrative records, update office documentation, and help ensure routine operational tasks are completed accurately
Communicate with internal staff and external partners to address office-related needs and resolve routine issues promptly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Office Manager

We are looking for an experienced Office Manager to support hotel front office o...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a hotel, hospitality, or other high-touch guest service environment is strongly preferred
Background in front desk supervision, hotel office leadership, or a similar management-facing role
At least 1–2 years of experience leading staff or overseeing daily operations in a fast-paced setting
Demonstrated ability to manage guest relations and resolve complaints in a calm, attentive manner
Comfortable supporting team members across multiple shifts and handling changing operational demands with minimal direction
Proficiency with Microsoft Excel and Microsoft Teams for communication, coordination, and reporting tasks
Familiarity with administrative office functions, receptionist responsibilities, office supply management, and accounts payable support

Job Responsibility

Direct front office activities on a day-to-day basis to keep guest services running efficiently throughout the property
Provide leadership coverage across morning, midday, and evening shifts, adjusting priorities as operational needs change
Serve as the acting manager when required, making informed decisions and supporting the team during daily operations
Coach front desk employees by answering questions, offering guidance, and helping resolve routine and escalated issues
Respond to guest concerns with tact and urgency, working toward effective resolutions that reflect strong service standards
Promote clear handoffs between shifts and maintain consistent communication with hotel staff to support continuity of service
Coordinate staffing coverage, workflow distribution, and other operational tasks to keep the front office organized and productive
Use tools such as Excel and Microsoft Teams to track activity, communicate updates, and support administrative needs
Assist with office-related duties including reception support, supply monitoring, and basic accounts payable coordination as needed

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

New

Office Manager

Our client is seeking a Office Manager / PA based in Sydenham. If you thrive in ...

Location

United Kingdom , London

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A minimum of 3 years' experience in office administration
At least 2 years in a customer service role within an IT environment (preferred)
Proficiency in MS Office 2019, Windows v11, and Adobe Acrobat (training will be provided)
Excellent problem-solving and communication skills
A strong focus on customer service
The ability to undertake a process-driven workflow

Job Responsibility

Managing all customer and supplier inquiries via telephone and email
Ordering office supplies to maintain an efficient workflow
Onboarding and offboarding customers in our records database
Creating new customer profiles in Xero (accounts system)
Supporting the Managing Director with diary management, travel bookings, and email correspondence
Overseeing general office administration, including answering calls and relaying messages
Managing timesheets for off-site engineers, holiday planners, and staff rotas
Taking notes during internal and client meetings (approximately twice a week)

Fulltime

New

Office Manager

We are looking for a proactive Office Manager to support daily operations at an ...

Location

United States , Woodside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in both Spanish and English is required
Previous experience in construction supply, building materials, or a closely related industry is strongly preferred
Demonstrated ability to deliver strong customer service and communicate effectively with both customers and coworkers
Experience handling administrative responsibilities with accuracy, organization, and follow-through
Dependable work ethic with the ability to manage competing priorities in a fast-paced environment
Willingness to adapt, learn new tasks quickly, and contribute wherever support is needed
Confidence working under pressure while maintaining professionalism and attention to detail

Job Responsibility

Oversee reception activities and support point-of-sale transactions to ensure an attentive and efficient customer experience
Assist customers with order placement for building materials and related products while providing clear, responsive service
Partner with yard and operations staff to coordinate timely and accurate order preparation and fulfillment
Record invoices, incoming payments, and check transactions with a high level of accuracy and attention to detail
Support delivery planning by helping organize truck schedules and communicating logistics needs with internal teams
Contribute to the smooth execution of daily office and store operations by addressing administrative and operational priorities as they arise
Provide flexible support on additional tasks and process-related assignments based on evolving business needs

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan
Free online training

New

Office Manager

We are seeking a highly organized, people‑focused Office Manager to support a gr...

Location

United States , Wenatchee

Salary:

30.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in office management, accounting support, or administration
Hands‑on experience with AP, AR, and reconciliations
Strong organizational skills with excellent attention to detail
Exceptional interpersonal and communication skills
Comfortable wearing multiple hats in a small‑company environment
Proficient with accounting software and Microsoft Office (especially Excel)
Experience in Quickbooks Desktop

Job Responsibility

Manage full‑cycle accounts payable and accounts receivable
Process vendor invoices, customer billings, and payments
Perform monthly bank and credit card reconciliations
Reconcile accounts and assist with month‑end close activities
Review and verify freight invoices for accuracy and resolve discrepancies
Maintain accurate and well‑organized financial records
Oversee daily office operations and administrative functions
Serve as a go‑to resource for employees with general questions and support needs
Coordinate with vendors, service providers, and internal teams
Manage office supplies, records, and documentation

What we offer

Healthcare Benefits: Medical Dental and Vision
Retirement Plan: Simple IRA with a 3% match
Paid time off: 2 weeks paid time off and paid holidays
medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs

Fulltime

New

Office Manager

We are looking for an organized and dependable Office Manager to support daily a...

Location

United States , Hardeeville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office management, administrative support, or a similar business operations role
Working knowledge of accounts payable, accounts receivable, and basic accounting processes
Ability to manage office supply levels, place orders, and maintain an organized administrative environment
Strong communication skills with the ability to provide courteous receptionist and front-office support
Proficiency with standard office software and general clerical systems
High level of organization, attention to detail, and ability to handle multiple priorities effectively
Experience supporting office operations within a manufacturing or fast-paced business setting is preferred

Job Responsibility

Oversee day-to-day office operations to ensure administrative activities are completed accurately and efficiently
Welcome visitors, answer incoming communications, and provide attentive front-desk support for the site
Monitor inventory of office materials and place orders to keep essential supplies available at all times
Maintain organized records, files, and documentation to support smooth office workflow and compliance needs
Process accounts payable tasks, including reviewing invoices and preparing items for timely payment
Handle accounts receivable activities by tracking incoming payments and helping maintain accurate account records
Support routine accounting and administrative functions by preparing reports, updating data, and assisting with office documentation
Coordinate general office support activities to help employees and leadership stay organized and productive

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Office Manager

We are looking for an organized and proactive Office Manager to support daily op...

Location

United States , Millbrae

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in office administration, office management, or executive support within a business environment that requires strong attention to detail
Demonstrated ability to manage multiple priorities, support several leaders at once, and adjust quickly to changing deadlines
Strong experience with scheduling, vendor coordination, office supply management, and administrative operations
Working knowledge of accounts payable processes, invoice review, expense tracking, and credit card reconciliation
Advanced communication skills with the ability to interact effectively with employees, leadership, vendors, and external partners
Proven discretion when handling confidential business or employee information
Proficiency with Microsoft Office tools such as Word, Excel, PowerPoint, Teams, SharePoint, and OneNote, or the ability to transition quickly from similar platforms
Construction industry administrative experience, accounting exposure, or familiarity with Power BI or Visio is a plus

Job Responsibility

Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization
Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed
Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift
Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments
Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience
Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities
Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements
Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination
Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings

New

Office Manager

The Office Manager in a Helzberg Diamonds retail store manages the daily operati...

Location

Evansville

Salary:

Not provided

Helzberg Diamonds

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One to three years of retail office experiences
Previous supervisory experience
Ability to sell in a commission environment
Experience using a PC or POS system or other computer keyboard is required
Strong communication and organizational skills required
Must be available to work a flexible schedule, including evenings, weekends and holidays

Job Responsibility

Procedural compliance to ensure that all transactions are handled in accordance with company policies and procedures
Successful implementation of company programs and initiatives (including extended warranty sales, in-store signage, pricing and merchandising tagging)
Providing the direction, leadership, and motivation necessary to assist the store in achieving sales and profit goals
Achieving personal sales and extended warranty goals by working on the sales floor
Assist Store Manager in recruiting, interviewing and hiring top talent

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