Office Manager Job at OysterLink (New York)

New

Office Manager

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an office setting
Hands-on experience with bookkeeping or accounting functions required
Prior exposure to Commercial Real Estate is a plus, but not required

Job Responsibility

Manage physical and electronic files, mail, and correspondence
Respond to requests and track vendor reporting
Handle insurance claims and real estate tax tracking
Maintain office equipment and corporate calendar
Process invoice entry and assist with checks/wires
Support account research and year-end activities (journal entries, close, 1099s)
Provide ad hoc accounting support
Assist with board meeting presentations
Conduct research and track commission payments
Support special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

New

Office Manager

We are looking for an organized Office Manager to support daily operations in Sc...

Location

United States , Scottsdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing office administration, workplace coordination, or facilities support in a detail-oriented environment
Ability to monitor supply levels, place orders, and keep office resources stocked and organized
Comfortable working with landlords, maintenance personnel, caterers, couriers, and other external service providers
Strong organizational skills with the ability to balance reception coverage, executive support, and event coordination responsibilities
Experience planning or supporting meetings and events, including catering, setup, materials preparation, and execution
Clear written and verbal communication skills, with a detail-oriented approach when interacting with staff, visitors, and vendors
Proficiency with general administrative tasks such as scheduling, filing, scanning, and maintaining records
Able to identify operational gaps, take initiative, and help build efficient office processes in a developing environment

Job Responsibility

Manage day-to-day office operations, keeping shared spaces orderly, functional, and ready for employees and visitors
Assess office needs, identify missing furniture or supplies, and arrange purchases such as storage cabinets, kitchen items, and workplace essentials
Receive mail and deliveries, coordinate outgoing shipments, and oversee lunch and snack arrangements for the office
Work closely with building management, maintenance teams, and outside vendors to address facility needs during ongoing construction activity
Maintain inventory levels for office, kitchen, and vending supplies by monitoring usage and placing regular orders
Support an executive leader with administrative coordination and other office-related tasks as needed
Organize internal meetings, trainings, celebrations, and external-facing events by handling logistics, catering, materials, and on-site support
Welcome guests, help maintain a welcoming front desk experience, and coordinate meeting room scheduling and lobby organization
Assist with administrative projects, including filing, scanning, digital recordkeeping, and follow-up with vendors or event participants

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Office Manager

He/she is to assist in the day-to-day management of the office activities on the...

Location

Poland , Warsaw

Salary:

Not provided

DATA4 Group

Expiration Date

Until further notice

Requirements

3 years minimum experience
Excellent oral and written expression
Good command of Microsoft Office (Word, Excel, Teams, Outlook)
Fluent English
Interpersonal skills
Flexibility, adaptability
Team spirit
Warsaw

Job Responsibility

Support company operations by maintaining office systems and supervising staff, bookings and organizing meetings
Maintain office services by organizing office operations and procedures, preparing payment transfers, managing correspondence, designing filing systems, reviewing and approving supply requisitions
Define procedures for record management
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
Provide updates on scheduled meetings and important events
Participate in budget preparation, expenditure scheduling and other financial operations

Fulltime

Office Manager

We are looking for a versatile Office Manager to support daily administrative an...

Location

United States , Bloomington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an office management, administrative, or office support role with exposure to numbers-based work
Strong working knowledge of NetSuite is required for success in this position
Experience with order entry, invoice entry, and purchase order administration
Familiarity with accounts payable processes, including bill entry and payment-related support
Ability to manage multiple routine tasks efficiently while maintaining accuracy
Comfortable using Excel for general spreadsheet work
advanced formula knowledge is not required
Strong communication skills for coordinating with internal teams regarding order and purchase updates

Job Responsibility

Process customer orders accurately in NetSuite while managing fluctuating daily volumes
Enter and maintain data across office and accounting records with strong attention to detail
Review invoices against receipts and purchase order information to help ensure accurate payment documentation
Support Amazon-related account activity, including payment coordination and shipping label creation
Investigate backorders and purchase order status updates, then communicate findings to the sales team
Record vendor bills in NetSuite and assist with accounts payable-related administrative tasks
Reconcile purchase orders and related documentation to identify and resolve discrepancies
Maintain office organization by filing records and replenishing everyday supplies as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Office Manager

This person will support day-to-day front office operations and serve as a key a...

Location

Rutland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong administrative or office management background
QuickBooks experience strongly preferred
Accounting exposure is a plus
Construction or real estate industry experience preferred, but not required

Job Responsibility

Manage front office administrative duties
Answer phones and communicate with customers
File and maintain office records
Check apartment references
Handle light collections
Accept tenant payments
Assist with light data entry
Support the bookkeeper with AP/AR-related tasks as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Office Manager

We are looking for an organized Office Manager to support day-to-day workplace o...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in office administration, office coordination, or a similar support role
Ability to manage office supply ordering and maintain appropriate inventory levels
Experience working with vendors and external service partners in a detail-focused setting
Comfortable coordinating catering, meetings, and conference room logistics
Strong organizational skills with the ability to manage multiple requests and priorities effectively
Clear written and verbal communication skills for interacting with staff, visitors, and building contacts
Proficiency in general administrative tasks, including monitoring shared inboxes and routing inquiries accurately

Job Responsibility

Direct daily office activities to maintain an orderly, efficient, and detail-focused workplace environment
Provide front desk coverage when needed, including greeting guests and helping manage reception-related needs
Prepare meeting spaces for internal and external use, ensuring conference rooms are properly arranged and ready
Record visitor activity and help oversee office access procedures in coordination with building protocols
Serve as a point of contact for suppliers, property management, security personnel, and other external service providers
Monitor inventory levels and place orders for office and kitchen materials to keep essential supplies stocked
Help maintain clean, organized shared spaces such as kitchens, break areas, and other common office locations
Review incoming messages in shared administrative inboxes and route requests to the appropriate teams or individuals
Support new employee setup by coordinating workspace readiness, materials, and other onboarding logistics
Arrange catering, assist with office gatherings, manage maintenance requests, and escalate workplace issues when necessary, including handling Certificates of Insurance with training provided

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Manager

Location

United States of America , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in office management, executive support, or administrative operations, including work with senior executives or C-suite leaders
College degree or equivalent practical experience in an administrative, bookkeeping, or business support environment
Proficiency in Microsoft Office Suite, including advanced Excel skills and strong capability in Word and PowerPoint
Experience with bookkeeping tasks and financial processes such as accounts payable, accounts receivable, bank reconciliations, and QuickBooks
Familiarity with Concur or similar tools used for expense reporting and reimbursement tracking
Ability to work with sensitive legal and financial documentation while maintaining a high level of accuracy and discretion
Strong communication, organizational, and time-management skills, with the ability to manage multiple priorities independently
Sound judgment, personal integrity, and a dependable work ethic suited to a confidential leadership support role

Job Responsibility

Oversee a wide variety of administrative activities and special assignments, ensuring deadlines are met and leadership priorities are supported efficiently
Build and maintain well-structured electronic records for financial, legal, and operational documents so information is accurate, secure, and easy to retrieve
Prepare, update, and format business documents, spreadsheets, presentations, and reports using Microsoft Office applications, with strong emphasis on Excel
Manage complex calendars for leadership, adjusting meetings proactively to address schedule conflicts, travel changes, and shifting business needs
Arrange domestic and international travel logistics, including flights, lodging, transportation, and detailed itineraries
Gather receipts and submit expense reports in a timely and accurate manner through Concur or a comparable expense management platform
Support the planning and coordination of meetings, dinners, and other internal or external events, helping ensure a well-organized experience for attendees
Compile recurring and ad hoc financial, legal, and operational summaries for leadership, and distribute routine reports according to established schedules
Handle personal administrative matters such as organizing financial paperwork, securing signatures, completing errands, and assisting with property-related documentation as needed
Act as a reliable point of contact for executives, employees, and external partners while maintaining sound judgment and strict confidentiality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Manager

Location

United States , San Marcos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4–6 years of office management or healthcare administration experience
Prior experience in a medical, dental, or clinical setting required
EMR/EHR Systems: Epic, Athenahealth, or similar (required)
Practice Management Software (required)
Microsoft Office Suite (required)
Strong leadership and team management skills
Knowledge of healthcare compliance and patient privacy standards
Excellent organizational and problem-solving abilities
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Oversee day-to-day clinic operations, including front office and administrative staff
Manage scheduling workflows to ensure efficient patient flow
Supervise and train administrative team members
Monitor office performance metrics and identify areas for improvement
Coordinate with billing teams on insurance verification and claims processes
Ensure compliance with HIPAA and healthcare regulations
Manage office supplies, vendors, and facility needs
Handle patient concerns and escalate issues when necessary
Support hiring, onboarding, and staff performance management

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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