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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, Minneapolis · Job Posted June 09, 2026
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Job Description

We are looking for an organized Office Manager to oversee day-to-day administrative operations in Minneapolis, Minnesota while serving as a key resource for payroll, financial coordination, and employee support. This Long-term Contract position will work closely with a team of approximately 25–26 employees and play an important role in maintaining accurate records, supporting HR-related activities, and keeping office functions running smoothly. The ideal candidate brings strong attention to detail, sound judgment with confidential information, and a hands-on approach to office administration.

Job Responsibility

  • Administer payroll for a staff of about 25–26 employees, ensuring timely and accurate processing each pay cycle
  • Manage payroll-related adjustments such as bonus payments, retirement deductions, and employer contribution items
  • Monitor employee leave activity and assist with coordinating absences through the appropriate insurance provider
  • Track quarterly premium obligations and help ensure required payments are submitted on schedule
  • Reconcile bank accounts each month to maintain accurate financial records and identify discrepancies promptly
  • Support core HR administration by assisting with employee hiring steps, onboarding activities, and separation documentation
  • Oversee general office operations, including arranging food orders and maintaining necessary workplace supplies
  • Provide administrative support for internal meetings, firm events, and scheduling needs as business demands arise

Requirements

  • Previous experience in an office management role is required
  • Demonstrated strength in payroll administration is essential, with the ability to manage payroll as a primary responsibility
  • Experience using ADP for payroll processing is preferred
  • Working knowledge of monthly bank reconciliations and basic accounting support is required
  • Familiarity with HR administrative processes, including onboarding, offboarding, and leave coordination
  • Proficiency with Microsoft Excel and general office administrative tools
  • Strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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