Office Manager Job at Robert Half (Rutland)

Office Manager

We are looking for an organized Office Manager to support day-to-day workplace o...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in office administration, office coordination, or a similar support role
Ability to manage office supply ordering and maintain appropriate inventory levels
Experience working with vendors and external service partners in a detail-focused setting
Comfortable coordinating catering, meetings, and conference room logistics
Strong organizational skills with the ability to manage multiple requests and priorities effectively
Clear written and verbal communication skills for interacting with staff, visitors, and building contacts
Proficiency in general administrative tasks, including monitoring shared inboxes and routing inquiries accurately

Job Responsibility

Direct daily office activities to maintain an orderly, efficient, and detail-focused workplace environment
Provide front desk coverage when needed, including greeting guests and helping manage reception-related needs
Prepare meeting spaces for internal and external use, ensuring conference rooms are properly arranged and ready
Record visitor activity and help oversee office access procedures in coordination with building protocols
Serve as a point of contact for suppliers, property management, security personnel, and other external service providers
Monitor inventory levels and place orders for office and kitchen materials to keep essential supplies stocked
Help maintain clean, organized shared spaces such as kitchens, break areas, and other common office locations
Review incoming messages in shared administrative inboxes and route requests to the appropriate teams or individuals
Support new employee setup by coordinating workspace readiness, materials, and other onboarding logistics
Arrange catering, assist with office gatherings, manage maintenance requests, and escalate workplace issues when necessary, including handling Certificates of Insurance with training provided

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Manager

Location

United States of America , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in office management, executive support, or administrative operations, including work with senior executives or C-suite leaders
College degree or equivalent practical experience in an administrative, bookkeeping, or business support environment
Proficiency in Microsoft Office Suite, including advanced Excel skills and strong capability in Word and PowerPoint
Experience with bookkeeping tasks and financial processes such as accounts payable, accounts receivable, bank reconciliations, and QuickBooks
Familiarity with Concur or similar tools used for expense reporting and reimbursement tracking
Ability to work with sensitive legal and financial documentation while maintaining a high level of accuracy and discretion
Strong communication, organizational, and time-management skills, with the ability to manage multiple priorities independently
Sound judgment, personal integrity, and a dependable work ethic suited to a confidential leadership support role

Job Responsibility

Oversee a wide variety of administrative activities and special assignments, ensuring deadlines are met and leadership priorities are supported efficiently
Build and maintain well-structured electronic records for financial, legal, and operational documents so information is accurate, secure, and easy to retrieve
Prepare, update, and format business documents, spreadsheets, presentations, and reports using Microsoft Office applications, with strong emphasis on Excel
Manage complex calendars for leadership, adjusting meetings proactively to address schedule conflicts, travel changes, and shifting business needs
Arrange domestic and international travel logistics, including flights, lodging, transportation, and detailed itineraries
Gather receipts and submit expense reports in a timely and accurate manner through Concur or a comparable expense management platform
Support the planning and coordination of meetings, dinners, and other internal or external events, helping ensure a well-organized experience for attendees
Compile recurring and ad hoc financial, legal, and operational summaries for leadership, and distribute routine reports according to established schedules
Handle personal administrative matters such as organizing financial paperwork, securing signatures, completing errands, and assisting with property-related documentation as needed
Act as a reliable point of contact for executives, employees, and external partners while maintaining sound judgment and strict confidentiality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Manager

Location

United States , San Marcos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4–6 years of office management or healthcare administration experience
Prior experience in a medical, dental, or clinical setting required
EMR/EHR Systems: Epic, Athenahealth, or similar (required)
Practice Management Software (required)
Microsoft Office Suite (required)
Strong leadership and team management skills
Knowledge of healthcare compliance and patient privacy standards
Excellent organizational and problem-solving abilities
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Oversee day-to-day clinic operations, including front office and administrative staff
Manage scheduling workflows to ensure efficient patient flow
Supervise and train administrative team members
Monitor office performance metrics and identify areas for improvement
Coordinate with billing teams on insurance verification and claims processes
Ensure compliance with HIPAA and healthcare regulations
Manage office supplies, vendors, and facility needs
Handle patient concerns and escalate issues when necessary
Support hiring, onboarding, and staff performance management

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Office Manager

Our client in San Diego, California is seeking an experienced and organized Offi...

Location

United States , Del Mar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience as an Office Manager or in a similar administrative leadership role
Strong organizational, communication, and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite
Professional demeanor and strong interpersonal skills
High school diploma required
associate’s or bachelor’s degree preferred

Job Responsibility

Oversee day-to-day office operations and ensure the office runs efficiently
Manage office supplies, vendor relationships, and facility-related needs
Coordinate schedules, meetings, and general administrative workflows
Support onboarding activities and assist with internal office procedures
Supervise front office functions and provide administrative support as needed
Maintain records, prepare reports, and assist with budgeting or expense tracking
Serve as a point of contact for internal staff and external visitors or partners
Identify and implement process improvements to enhance office productivity

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Manager

Our client is seeking an organized and proactive Office Manager to oversee daily...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of office management, administrative, or operations experience
Strong organizational, multitasking, and problem-solving skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office Suite and general office systems
Ability to manage priorities independently and maintain attention to detail
Professionalism, reliability, and a collaborative approach

Job Responsibility

Manage day-to-day office operations and administrative functions
Oversee office supplies, vendor relationships, and facility coordination
Support scheduling, meetings, and internal communications
Assist with budgeting, reporting, and basic recordkeeping
Supervise administrative support processes and help improve workflow efficiency
Coordinate onboarding logistics and general office support activities

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Office Manager

Are you a proactive leader with a knack for organization and operational efficie...

Location

United States , Chesterfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office management or related administrative roles preferred
Excellent communication, leadership, and organizational skills
Ability to multitask and prioritize in a dynamic environment
Strong attention to detail and problem-solving ability
Proficiency with Microsoft Office Suite and digital workplace tools

Job Responsibility

Oversee office operations, procedures, and administrative staff
Maintain a well-organized, productive, and welcoming office environment
Manage vendor relationships and supervise office supply inventory
Coordinate meetings, events, travel, and facility arrangements
Support budgeting, expense reporting, and invoice processing
Implement and refine office policies and procedures
Serve as primary point of contact for internal communication and problem-solving
Assist with onboarding, training, and personnel management tasks

What we offer

Competitive compensation and benefits
Opportunity to impact organizational effectiveness
Supportive, collaborative team culture
Career development and growth potential
Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Manager

Are you a proactive leader with a knack for organization and operational efficie...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office management or related administrative roles preferred
Excellent communication, leadership, and organizational skills
Ability to multitask and prioritize in a dynamic environment
Strong attention to detail and problem-solving ability
Proficiency with Microsoft Office Suite and digital workplace tools

Job Responsibility

Oversee office operations, procedures, and administrative staff
Maintain a well-organized, productive, and welcoming office environment
Manage vendor relationships and supervise office supply inventory
Coordinate meetings, events, travel, and facility arrangements
Support budgeting, expense reporting, and invoice processing
Implement and refine office policies and procedures
Serve as primary point of contact for internal communication and problem-solving
Assist with onboarding, training, and personnel management tasks

What we offer

Competitive compensation and benefits
Opportunity to impact organizational effectiveness
Supportive, collaborative team culture
Career development and growth potential
Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
401(k) plan (for contract/temporary professionals)
Free online training

Fulltime

Office Manager

The Office Manager in a Helzberg Diamonds retail store manages the daily operati...

Location

United States , Overland Park

Salary:

Not provided

Helzberg Diamonds

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One to three years of retail office experiences
Previous supervisory experience
Ability to sell in a commission environment
Experience using a PC or POS system or other computer keyboard
Strong communication and organizational skills
Must be available to work a flexible schedule, including evenings, weekends and holidays

Job Responsibility

Procedural compliance to ensure that all transactions are handled in accordance with company policies and procedures
Successful implementation of company programs and initiatives (including extended warranty sales, in-store signage, pricing and merchandising tagging)
Providing the direction, leadership, and motivation necessary to assist the store in achieving sales and profit goals
Achieving personal sales and extended warranty goals by working on the sales floor
Assist Store Manager in recruiting, interviewing and hiring top talent

Fulltime

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