Office Manager Jobs

geCKo Materials

Location:
United States

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

geCKo Materials is seeking a highly organized and detail-oriented Office Manager to oversee the smooth operation of our office by managing administrative tasks for the CEO, coordinating schedules, attending virtual sales calls with customers, processing bills, invoices, purchase orders and financial reporting in QuickBooks (Online version), onboarding and payroll in ADP TotalSource, maintaining office supplies, and providing support to staff, ensuring a productive work environment.

Job Responsibility:

Coordinate calendars and schedule meetings with the CEO
Answer and manage customer and supplier email correspondence
Prepare and distribute documents, reports, and presentations
Maintain office filing systems, both physical and electronic
Coordinate office supply orders and inventory management
Facilitate document reviews with outside counsel
Maintain office cleanliness and appearance, coordinate facility maintenance with the Head of Engineering
Manage office equipment, including troubleshooting basic technical issues
Support visitor management and reception area
Coordinate office layout and space utilization with the Head of Engineering
Facilitate communication between departments and team members
Provide administrative support to staff, addressing inquiries and resolving issues
Assist with onboarding new employees by providing necessary information and introductions
Track office expenses and budget management
Process customer invoices and vendor payments
Set-up contractors, customers and vendors
Support CEO and CPA on monthly, quarterly and annual reconciliation

Requirements:

Proven experience as an Office Manager or Administrative Assistant
Excellent organizational and time management skills
Strong communication skills, both written and verbal
Proficiency in Google Office Suite (Mail, Sheets, Slides and Forms) plus Microsoft Office Suite (Word, Excel, Outlook)
Proficiency with QuickBooks (online version)
billing, invoicing, payments
ADP TotalSource and/or Workforce Now
payroll, case portal, reports, onboarding, and eVerify
Detail-oriented with a strong ability to prioritize task
Associates degree (or equivalent experience) and 4 years of related experience

What we offer:

Health
Vision
Dental
401k
Paid volunteering opportunities

Additional Information:

Job Posted:
December 08, 2025

Work Type:

Hybrid work

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Office Manager