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Office Manager

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Robert Half

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Location:
United States , San Diego

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are looking for an experienced Office Manager to oversee daily administrative operations for a busy construction organization. This contract-to-permanent opportunity is ideal for someone who brings strong organization, sound judgment, and a detail-oriented approach while supporting both office staff and a large field-based workforce. The role requires a hands-on approach to coordinating office activities, maintaining vendor relationships, and creating a welcoming, efficient environment. Success in this position will come from the ability to manage competing priorities, communicate confidently, and keep operations running smoothly in a fast-paced setting.

Job Responsibility:

  • Direct day-to-day office operations to ensure the workplace remains organized, efficient, and responsive to business needs
  • Welcome visitors and serve as a reliable point of contact for the organization, creating a positive front-office experience
  • Coordinate calendars, meeting logistics, conference room usage, and related scheduling needs for internal teams and guests
  • Review incoming invoices, support accounts payable processes, and maintain accurate administrative records
  • Oversee facility-related matters by partnering with service providers, suppliers, and other external vendors
  • Assist with meal coordination and other office support activities tied to meetings, employee gatherings, and daily operations
  • Contribute to the planning and execution of employee-focused events and company activities, including larger morale-building programs
  • Support a high-volume environment by balancing multiple requests and shifting priorities across office and field operations
  • Use business software such as Excel, Word, Outlook, and Smartsheet to track information, prepare documents, and manage administrative workflows

Requirements:

  • 5+ years of experience in office management, administrative operations, or a closely related role
  • Background supporting a fast-paced office environment with frequent interruptions and changing priorities
  • Experience handling invoices, accounts payable support, or similar financial administrative tasks
  • Ability to manage vendor relationships, facility coordination, and front-desk or reception responsibilities
  • Strong multitasking and prioritization skills with a calm, detail oriented approach
  • Proficiency in Microsoft Excel, Word, and Outlook
  • familiarity with Smartsheet is preferred
  • Previous event coordination experience is a plus, particularly for employee engagement or company functions
  • Excellent interpersonal communication skills with the ability to be approachable, dependable, and appropriately firm when needed

Nice to have:

  • familiarity with Smartsheet
  • Previous event coordination experience
What we offer:
  • medical, vision, dental, life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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