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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Madison, New Jersey

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly organized and proactive Office Manager to join our team in Madison, New Jersey. As part of a dynamic environment within the architecture industry, this role offers the opportunity to oversee daily office operations, coordinate events, and support various departments. This is a contract position with the potential for a long-term opportunity, ideal for someone who thrives in multitasking and enjoys collaborating across teams.

Job Responsibility:

  • Welcome and assist vendors, clients, and visitors, ensuring they are guided appropriately within the office
  • Manage incoming and outgoing mail, including reducing junk mail and coordinating timely deliveries
  • Oversee scheduling and preparation of conference rooms, ensuring readiness between meetings
  • Maintain office supply inventory, placing orders and distributing across multiple locations as needed
  • Support end-of-day office maintenance and closing procedures
  • Coordinate staff meetings, lunch-and-learn sessions, and seasonal company events
  • Assist HR with onboarding processes, office orientations, and employee milestone announcements
  • Provide administrative support to the Finance team, including filing, invoice processing, and report generation
  • Execute ad hoc errands, internal correspondence, and other administrative tasks as requested
  • Monitor and update employee attendance boards and other office tracking systems

Requirements:

  • Strong written and verbal communication skills to collaborate effectively across departments
  • Demonstrated ability to learn new systems and improve processes for greater efficiency
  • Excellent organizational skills with a keen eye for detail
  • Ability to manage multiple priorities, meet deadlines, and solve problems effectively
  • Proficient in Microsoft Office Suite, including Office 365, Word, and Teams
  • Resourceful mindset with the ability to maintain accurate records and files
  • High school diploma required
  • a college degree is a plus
  • Minimum of 2 years of administrative experience preferred
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 25, 2026

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