Office Manager Job at Robert Half (New York)

New

Office Manager

We are looking for an Office Manager to support daily operations for a fast-pace...

Location

United States , St Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office administration, office management, executive support, or a similar coordination-focused role
Strong ability to organize work, balance multiple responsibilities, and maintain accuracy in a busy environment
Proficiency with Microsoft Office and familiarity with calendar, meeting, and collaboration tools such as Teams, Zoom, or similar platforms
Clear written and verbal communication skills with the ability to interact effectively across different levels of an organization
Demonstrated ability to manage confidential information with sound judgment and professionalism
A proactive approach to problem-solving, with the flexibility to adapt to changing priorities
Associate degree in a related field or a comparable combination of education and practical experience
Experience supporting scheduling, appointments, office supplies, and general receptionist functions is preferred

Job Responsibility

Welcome guests and coordinate site access by maintaining visitor records, preparing badges, and helping uphold workplace security procedures
Support office operations by organizing administrative activities, managing shared schedules, and ensuring day-to-day tasks are completed efficiently
Arrange meetings and internal events, including scheduling, logistics, and communication with participants
Act as a dependable administrative partner for leaders and project teams by handling requests, preparing materials, and assisting with coordination needs
Monitor facility-related issues and service requests, keep accurate documentation, and help drive timely resolution of office matters
Maintain office supply levels by tracking inventory, ordering needed materials, and keeping common areas properly stocked
Perform front-desk and receptionist duties, including greeting visitors, answering inquiries, and directing communications appropriately
Handle sensitive information and correspondence with discretion while maintaining a high standard of professionalism

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Office Manager

Our client, a growing commercial roofing company, is seeking a highly organized ...

Location

United States , Manassas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of strong administrative experience
Excellent written and verbal communication skills
Strong working knowledge of Microsoft Office Suite
Ability to learn new software and systems quickly
Proven ability to multitask and stay organized in a fast-paced environment
Must be available to work onsite full-time, Monday through Friday
Ability to start as soon as possible

Job Responsibility

Oversee daily office operations and provide administrative support to ensure efficiency across the office
Manage calendars, scheduling, correspondence, data entry, filing, and general office coordination
Serve as a point of contact for internal staff, clients, and vendors while maintaining professional communication
Assist with document preparation, reporting, and other administrative tasks using Microsoft Office Suite
Learn and navigate new software systems as needed to support business operations
Handle multiple priorities and shifting deadlines in a fast-paced work environment
Support the team with additional office management and administrative duties as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are seeking a Bilingual Office Manager (English/Spanish) to join our team imm...

Location

United States , Manassas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years working in a fastpaced office setting
Must be bilingual in English and Spanish
Strong communication skills
Ability to work effectively in a fast-paced environment
Minimum of 3+ years of solid administrative experience
Strong working knowledge of Microsoft Office Suite and overall comfort with technology

Job Responsibility

Manage daily office operations and administrative functions
Provide project support and assist with coordination of office priorities
Maintain strong communication across teams, vendors and clients
Support a busy office environment while handling multiple tasks efficiently
Utilize Microsoft Office Suite for reporting, scheduling, correspondence and general administrative support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Office Manager

Our client, a well-established financial services firm in La Jolla, is seeking a...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of office management, administrative management, or senior administrative experience
Bachelor's degree preferred
equivalent professional experience will be considered
Experience in a professional services environment such as financial services, accounting, legal, or consulting is highly preferred
Excellent organizational, communication, and multitasking skills
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to prioritize competing responsibilities in a fast-paced environment
Professional demeanor with exceptional interpersonal and customer service skills
High level of discretion when handling confidential information

Job Responsibility

Manage the daily operations of the office to ensure efficiency and organization
Serve as the primary point of contact for office administration, vendors, and building management
Oversee front desk operations and create a welcoming experience for clients and visitors
Coordinate calendars, meetings, conference room scheduling, and office events
Order and manage office supplies, equipment, and vendor relationships
Assist leadership with administrative support, reporting, and special projects
Develop and maintain office procedures to improve workflow and efficiency
Coordinate incoming and outgoing mail, deliveries, and office communications
Support onboarding logistics for new employees and assist with general HR administrative tasks
Maintain confidential records and ensure the office complies with company policies and procedures

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

New

Office Manager

We are looking for an entry-level Office Manager to create a welcoming and atten...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office, reception, customer service, or administrative support role is preferred
Strong interpersonal skills with the ability to interact effectively with clients, employees, and visitors
Detail-oriented presentation and a dependable approach to front-office responsibilities
Excellent organizational skills and the ability to manage multiple tasks in a fast-paced onsite environment
Availability to work onsite five days per week during regular business hours

Job Responsibility

Welcome visitors and clients with a courteous, attentive approach and ensure a positive front-office experience
Coordinate meeting logistics by preparing conference spaces, organizing materials, and assisting with scheduling needs
Maintain an orderly and efficient office environment by supporting day-to-day administrative and workplace operations
Respond to general inquiries from employees and guests, providing timely assistance or directing requests to the appropriate contact
Support benefits administration activities, including basic coordination related to employee benefit programs and documentation
Assist with processes connected to COBRA, leave of absence tracking, and other benefits-related administrative tasks as needed
Help manage office coverage during standard onsite hours and ensure the reception area remains presentable throughout the day
Contribute to a high level of customer service by handling interactions with care, discretion, and attention to detail

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Fulltime

New

Office Manager

We are looking for an organized and proactive Office Manager to support executiv...

Location

United States , Westfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 to 5 years of experience in executive support, office management, or a similar administrative operations role
Bachelor’s degree in Business Administration, Facilities Management, or a related field is preferred
Demonstrated ability to coordinate multiple assignments at once while adjusting to changing deadlines and business needs
Strong written and verbal communication skills with the ability to work effectively with executives, employees, and external partners
Experience supporting vendor relationships, office services, or workplace operations is preferred
High level of professionalism, sound judgment, and discretion when working with leadership information
Proficiency with Microsoft Office tools, including Excel and PowerPoint, along with confidence preparing reports, presentations, and administrative documentation

Job Responsibility

Oversee executive schedules by arranging meetings, managing calendar changes, and helping leaders stay aligned on urgent priorities
Plan and coordinate business travel, including domestic and international itineraries, lodging, and related logistics
Prepare for board and leadership gatherings by organizing materials, scheduling sessions, and confirming meeting details
Support company events and internal meetings through coordination of timing, room setup, and food service arrangements
Manage relationships with office service providers such as cleaning and maintenance vendors to help ensure consistent workplace support
Respond to facility and office service needs, follow up on open requests, and escalate concerns when timely resolution is needed
Assist with workplace organization and office space usage to support day-to-day employee needs and a functional environment
Monitor routine office-related expenses and help track vendor effectiveness and service quality
Handle general administrative tasks such as maintaining office supplies, supporting reception coverage, processing expense documentation, and preparing business presentations

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Office Manager

We are looking for an experienced Office Manager to oversee day-to-day administr...

Location

United States , Manassas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative or office management experience in a detail-oriented setting
Ability to work onsite Monday through Friday in Manassas, Virginia
Strong background in general office administration, scheduling, and daily operational support
Experience handling accounts payable tasks, including invoice processing and record maintenance
Proficiency with Microsoft Office applications for communication, reporting, and document preparation
Strong customer service skills with the ability to manage issues calmly and effectively

Job Responsibility

Direct daily office activities to promote efficient workflows and strong coordination across departments
Provide administrative support to executive leadership, including assistance with workforce-related operations for more than 150 employees
Review, prepare, and process invoices accurately while helping maintain organized financial documentation
Assist with project-based assignments by tracking tasks, organizing materials, and supporting deadlines
Respond to and help resolve customer service concerns in a thoughtful and timely manner
Maintain confidential files, preserve accurate records, and support compliance activities such as audit preparation
Oversee front office functions, including reception coverage, communication flow, and general administrative support
Monitor office inventory and arrange purchases to ensure supplies and essential materials remain stocked

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are seeking an organized and proactive Office Manager to support daily operat...

Location

United States , Chanhassen

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office management, administrative support, or a related role preferred
Strong organizational and multitasking skills
Proficiency with Microsoft Office and office management tools
Clear and effective communication skills
Ability to manage priorities in a fast-paced environment
High attention to detail and problem-solving abilities
Comfortable handling confidential information
Reliable with a strong sense of accountability

Job Responsibility

Oversee day-to-day office operations and ensure an organized and efficient workplace
Manage office supplies, vendor relationships, and service coordination
Support scheduling, meeting coordination, and internal communications
Maintain records, files, and documentation with a high level of accuracy
Assist with basic reporting, data tracking, and administrative processes
Coordinate onboarding logistics and provide support to internal teams as needed
Handle incoming communications and direct requests to appropriate departments
Identify opportunities to improve workflows and implement process enhancements

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Select Country

Office Manager

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Office Manager

Office Manager

Office Manager

Office Manager

Office Manager

Office Manager

Office Manager

Office Manager

Office Manager

Our AI answers in your language