Office Manager

• Provide administrative support by setting up job files, maintaining documentation, and coordinating daily project schedules
• Handle customer invoicing, including standard billing and AIA billing, and assist with collections and accounts receivable
• Support accounts payable by processing purchase orders, vendor invoices, weekly disbursements, and reconciliations
• Assist with financial reporting, job costing, revenue tracking, and month-end, quarter-end, and year-end close activities
• Maintain contracts, insurance certificates, subcontractor agreements, W-9s, and other compliance-related documentation
• Track employee records, licenses, certifications, safety training, DOT files, PPE inventory, and maintenance logs
• Oversee warehouse and inventory records, including customer storage documentation, materials tracking, and office and uniform supplies
• Support payroll, records management, system backups, and other office functions while providing general team support as needed

• Previous experience in office management, administrative operations, or accounting support required
• Strong organizational skills required
• Ability to manage multiple priorities and maintain accurate records in a deadline-driven environment
• Experience with invoicing, accounts payable, accounts receivable, and compliance documentation preferred
• Construction industry experience is a plus
• Strong communication skills and attention to detail
• Proficiency with Microsoft Office and office systems preferred

construction industry experience

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan