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Office Manager

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Prior Labs

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Location:
Germany , Freiburg

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As our Internal Operations & Office Manager in Freiburg, you'll be instrumental in establishing our presence and building the foundation for our growing team. This role combines office management, executive support, and culture-building - you'll be the person who makes our Freiburg office feel like home while ensuring everything runs smoothly behind the scenes.

Job Responsibility:

  • Lead the setup and move of our Freiburg office - from space planning to vendor coordination
  • Establish office systems and processes from the ground up
  • Manage day-to-day office operations including supplies, vendors, mail, and ensuring our workspace is organized and functional
  • Be the on-the-ground presence that keeps everything running smoothly
  • Provide hands-on executive assistant support to Prior Labs' CEO
  • Manage calendar, book travels, handle administrative tasks
  • Anticipate needs and proactively solve problems before they arise
  • Shape the culture of our Freiburg office
  • Create a welcoming, productive environment that reflects our values
  • Plan and coordinate office events and team gatherings
  • Be the person who sets the tone and makes everyone's day better
  • Build the operational infrastructure for a growing team
  • Create processes that will scale as we grow
  • Be the go-to person for office-related questions and needs

Requirements:

  • Excellent organizational and time-management skills
  • Strong communication skills in both German and English
  • Proactive, can-do attitude and willingness to tackle any task
  • Comfortable working independently while being collaborative
  • Genuine interest in startups, technology, and operations

Nice to have:

  • Previous experience in office management, executive assistant roles, or operations
  • Experience working in startup or fast-paced environments
  • Project management experience (especially office moves or setups)
What we offer:
  • 30 days of paid vacation + public holidays
  • Comprehensive benefits including healthcare, transportation, and fitness

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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