Office Manager

• Manage document signing and electronic filing of documents
• Calendar coordination, schedule meetings and appointments
• Maintain company databases, licensures, and associated reporting
• Manage contracts, agreements, and scheduling of vendors, services providers, catering, and product representatives
• Assist in the onboarding process for new hires
• Partner with HR to update and maintain office policies, procedures and provide support in the recruitment process
• Assist Marketing, Accounting, Executives, Designers, and Architects in whatever may be needed (typing, filing, correspondence, travel arrangements, reporting, meeting set up etc.)
• Oversee, maintain, and trouble shoot conference room equipment and technology
• Greet and provide general support to Clients, visitors, vendors, and staff
• Handle incoming/outgoing mail and packages, and multi-line phone
• General office housekeeping, monitor and replenish office supplies and equipment, maintain office condition, and arrange necessary repairs
• Support project and marketing teams throughout the project closeout phase
• Participate in the planning and execution of monthly, quarterly and annual company events

• Associate’s Degree and additional qualification as an administrative assistant
• Minimum 3 years’ experience in related positions
• Proficiency with Office software and administrative programs
• Ability to work in the office during business hours, 5 days per week

office-managerial experience a plus