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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, Muskegon Employment contract · Job Posted May 15, 2026
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Job Description

We are looking for a highly organized Office Manager to support senior administrators and board leadership in Michigan. This contract-to-permanent opportunity is ideal for someone who can keep operations running smoothly, manage competing priorities with confidence, and maintain a detail-oriented approach in a fast-moving environment. The role calls for strong judgment, excellent communication, and the ability to handle sensitive matters with care while providing dependable administrative coordination.

Job Responsibility

  • Coordinate executive calendars, schedule meetings, and align daily priorities for administrators and board members to ensure efficient use of time
  • Organize board meetings, events, and internal gatherings by preparing materials, managing room setup and presentation needs, recording minutes, and tracking follow-up items
  • Create, revise, and maintain reports, correspondence, presentations, and records with a strong focus on accuracy, clarity, and confidentiality
  • Oversee office documentation and filing systems so information is easy to access, well organized, and securely maintained
  • Support administrative projects by monitoring timelines, following up on deliverables, and helping teams stay on track with minimal direction
  • Arrange detailed travel plans, including itineraries, lodging, and logistical coordination for leadership as needed
  • Use business software and communication platforms to improve workflow efficiency and support day-to-day office operations
  • Anticipate leadership needs, identify issues before they escalate, and take practical steps to resolve administrative challenges quickly
  • Help maintain a detail-oriented, orderly workspace and contribute to a well-run office environment that reflects high standards
  • Handle confidential, personal, and sensitive information with discretion and sound judgment at all times

Requirements

  • Prior experience in an executive support, office management, or comparable administrative position
  • Strong ability to manage multiple responsibilities in a fast-paced setting while staying organized and responsive
  • Excellent written and verbal communication skills with a detail-focused and confident approach
  • Proven discretion when working with confidential information and senior-level matters
  • Advanced proficiency with office technology, including Microsoft Office, Google Workspace, and digital communication or project tracking tools
  • Demonstrated ability to work independently, take initiative, and solve problems without close supervision
  • High attention to detail, strong time management skills, and a consistent commitment to quality work
  • Familiarity with business support systems such as accounting, expense, CRM, or call-handling platforms is a plus

Nice to have

Familiarity with business support systems such as accounting, expense, CRM, or call-handling platforms is a plus

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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