Office Manager Job at Robert Half (La Jolla)

New

Office Manager

We are looking for an organized and proactive Office Manager to support daily op...

Location

United States , Millbrae

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in office administration, office management, or executive support within a business environment that requires strong attention to detail
Demonstrated ability to manage multiple priorities, support several leaders at once, and adjust quickly to changing deadlines
Strong experience with scheduling, vendor coordination, office supply management, and administrative operations
Working knowledge of accounts payable processes, invoice review, expense tracking, and credit card reconciliation
Advanced communication skills with the ability to interact effectively with employees, leadership, vendors, and external partners
Proven discretion when handling confidential business or employee information
Proficiency with Microsoft Office tools such as Word, Excel, PowerPoint, Teams, SharePoint, and OneNote, or the ability to transition quickly from similar platforms
Construction industry administrative experience, accounting exposure, or familiarity with Power BI or Visio is a plus

Job Responsibility

Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization
Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed
Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift
Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments
Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience
Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities
Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements
Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination
Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings

New

Office Manager

We are looking for an experienced Office Manager to support hotel front office o...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a hotel, hospitality, or other high-touch guest service environment is strongly preferred
Background in front desk supervision, hotel office leadership, or a similar management-facing role
At least 1–2 years of experience leading staff or overseeing daily operations in a fast-paced setting
Demonstrated ability to manage guest relations and resolve complaints in a calm, attentive manner
Comfortable supporting team members across multiple shifts and handling changing operational demands with minimal direction
Proficiency with Microsoft Excel and Microsoft Teams for communication, coordination, and reporting tasks
Familiarity with administrative office functions, receptionist responsibilities, office supply management, and accounts payable support

Job Responsibility

Direct front office activities on a day-to-day basis to keep guest services running efficiently throughout the property
Provide leadership coverage across morning, midday, and evening shifts, adjusting priorities as operational needs change
Serve as the acting manager when required, making informed decisions and supporting the team during daily operations
Coach front desk employees by answering questions, offering guidance, and helping resolve routine and escalated issues
Respond to guest concerns with tact and urgency, working toward effective resolutions that reflect strong service standards
Promote clear handoffs between shifts and maintain consistent communication with hotel staff to support continuity of service
Coordinate staffing coverage, workflow distribution, and other operational tasks to keep the front office organized and productive
Use tools such as Excel and Microsoft Teams to track activity, communicate updates, and support administrative needs
Assist with office-related duties including reception support, supply monitoring, and basic accounts payable coordination as needed

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

New

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office administration, office management, or a similar support-focused role
Ability to manage office supply ordering, inventory tracking, and vendor coordination
Working knowledge of accounts payable processes and administrative recordkeeping
Strong communication skills with the ability to handle reception and front-desk responsibilities professionally
High level of organization and attention to detail in a fast-paced office setting
Proficiency with standard office software and general administrative tools

Job Responsibility

Oversee day-to-day office activities to maintain an efficient, well-organized work environment
Manage purchasing for workplace materials and ensure essential supplies are consistently stocked
Monitor inventory levels for office resources and coordinate replenishment as needed
Support accounts payable activities by organizing invoices, verifying details, and assisting with timely processing
Serve as the first point of contact for visitors, phone calls, and general front-desk inquiries
Coordinate administrative tasks such as scheduling, document handling, and general office support
Maintain orderly records related to office purchases, vendor communication, and routine administrative activity

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Office Manager

The Office Manager in a Helzberg Diamonds retail store manages the daily operati...

Location

Evansville

Salary:

Not provided

Helzberg Diamonds

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
One to three years of retail office experiences
Previous supervisory experience
Ability to sell in a commission environment
Experience using a PC or POS system or other computer keyboard is required
Strong communication and organizational skills required
Must be available to work a flexible schedule, including evenings, weekends and holidays

Job Responsibility

Procedural compliance to ensure that all transactions are handled in accordance with company policies and procedures
Successful implementation of company programs and initiatives (including extended warranty sales, in-store signage, pricing and merchandising tagging)
Providing the direction, leadership, and motivation necessary to assist the store in achieving sales and profit goals
Achieving personal sales and extended warranty goals by working on the sales floor
Assist Store Manager in recruiting, interviewing and hiring top talent

New

Office Manager

We are seeking a highly organized and proactive Office Manager to oversee daily ...

Location

United States , Gaithersburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of office management experience
Strong leadership and organizational skills
Strong organizational, multitasking, and problem-solving skills
Excellent written and verbal communication abilities
Proficiency with Microsoft Office Suite and office management tools

Job Responsibility

Manage daily office operations and vendors
Supervise administrative staff
Track budgets, supplies, and records
Support onboarding and internal coordination
Coordinate schedules, meetings, and office events
Support onboarding and general administrative needs for staff

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Manager

We are seeking an organized, proactive, and detail-oriented Office Manager to ov...

Location

United States , Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of office management experience
Strong leadership and organizational skills
Strong organizational, multitasking, and problem-solving skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and common office software

Job Responsibility

Manage daily office operations and vendors
Supervise administrative staff
Track budgets, supplies, and records
Support onboarding and internal coordination
Support scheduling, meetings, travel arrangements, and office events
Maintain office records, filing systems, and internal documentation
Assist with onboarding coordination and employee administrative support

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Office Manager

We are looking for an organized and detail-oriented Office Manager to support da...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience using QuickBooks Enterprise in an office or business operations setting
Proficiency with Microsoft Office 365, including Outlook, Excel, and Word
Working knowledge of Adobe Acrobat for document preparation and file management
Experience handling accounts payable, accounts receivable, billing, and bank deposit activities
Ability to process and track debit card and credit card payments accurately
Background supporting collections and maintaining organized financial records
Familiarity with Paychex or similar payroll support systems
Excellent organizational skills, attention to detail, and ability to manage multiple responsibilities in a Contract role

Job Responsibility

Oversee day-to-day office activities to keep administrative and operational processes running smoothly
Manage accounts payable and accounts receivable functions, including invoice processing, payment tracking, and account reconciliation
Prepare billing records, coordinate bank deposits, and handle credit card and debit card payment activity with accuracy
Follow up on outstanding balances and support collection efforts to maintain timely cash flow
Maintain financial data and reporting in QuickBooks Enterprise, ensuring records are current and well organized
Use Microsoft Outlook, Excel, and Word to manage communication, prepare documents, track information, and support reporting needs
Create, edit, and organize business documents and files using Adobe Acrobat and related office tools
Assist with payroll-related administrative support and coordination using Paychex as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Cambridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, administrative support, or a closely related role
Working knowledge of office supply purchasing and inventory coordination
Experience supporting accounts payable or similar financial administrative processes
Ability to manage receptionist responsibilities with professionalism and strong customer service skills
Strong organizational skills with the ability to handle multiple priorities effectively
Clear written and verbal communication skills
Proficiency with standard office software and general administrative systems

Job Responsibility

Oversee day-to-day office administration to ensure an efficient, well-organized workplace environment
Manage the purchasing process for office materials and coordinate timely replenishment of essential supplies
Track inventory levels and maintain adequate stock of office resources to support uninterrupted operations
Handle accounts payable activities, including processing invoices and supporting accurate payment workflows
Serve as the first point of contact for visitors and incoming communications, delivering attentive reception support
Maintain orderly office records and administrative documentation to support internal business needs
Coordinate with vendors and service providers to help sustain reliable office operations

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

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