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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States, Boston

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

110000.00 - 180000.00 USD / Year

Job Description:

Our client, a successful boutique law firm, is seeking a Firm Administrator/Office Manager for their office in Boston, MA to oversee administrative operations and business management.

Job Responsibility:

  • Direct daily operations of a boutique litigation law firm, ensuring efficiency and alignment with strategic goals
  • Oversee bookkeeping and manage all firm banking activities
  • Lead all HR functions including supervision of administrative staff, recruitment, hiring, onboarding, and performance evaluations
  • Handle accounts payable, vendor relations, contract negotiations, and expense controls
  • Manage firm benefits programs including health, life, AD&D, LTD, 401(k), and supplemental plans
  • Administer payroll, track paid time off (PTO), and ensure accurate and timely processing
  • Manage billing processes, accounts receivable, and collections
  • Oversee insurance policies including professional liability, business owner’s coverage, workers’ compensation, and cyber liability
  • Coordinate facilities management, including office maintenance, lease renewals, and vendor service requests
  • Serve as liaison with external IT managed service provider (MSP)
  • supervise implementation and functionality of technology systems
  • Manage the firm’s marketing initiatives, including LinkedIn presence and collaboration with external marketing and web teams
  • Prepare and review management accounting reports, including analysis of billable time, work-in-progress revenue, and profitability metrics
  • Coordinate firm sponsorships, networking opportunities, and client/development events

Requirements:

  • Bachelor's degree
  • At least 4 years of legal administrative assistant, firm administrator, or office manager experience.
  • Experience with Timeslips and Quickbooks preferred.
  • Proven ability to work independently with minimal supervision
  • Strong judgment and confident decision-making skills
  • Positive, approachable demeanor with a good sense of humor

Nice to have:

Experience with Timeslips and Quickbooks

What we offer:
  • Bonuses
  • Health insurance
  • Life insurance
  • Accidental death & dismemberment insurance
  • Long-term disability insurance
  • 401(k)
  • Supplemental plans

Additional Information:

Job Posted:
May 29, 2025

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:
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