CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Office Manager

United States, Phoenix · Job Posted June 29, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Part Time Office Manager to support daily operations and keep the workplace running efficiently in Phoenix, Arizona. This Long-term Contract position is ideal for someone who enjoys coordinating vendors, managing supplies and services, and serving as a central point of contact for office-related needs. The role also partners with internal teams on technology coordination, mail services, invoice review, and workplace safety. Candidates who are organized, resourceful, and comfortable handling multiple priorities will thrive in this position.

Job Responsibility

  • Build and oversee relationships with office supply and service vendors, evaluate pricing options, and secure favorable contract terms
  • Monitor inventory for toner, paper, kitchen items, and general office materials, and arrange replenishment or service support as needed
  • Coordinate coffee, water, shipping, and other workplace services to ensure consistent support across the assigned offices
  • Identify appropriate vendors for office and breakroom needs, balancing cost, timing, and operational efficiency when placing orders or arranging pickup
  • Organize shared spaces such as storage areas, file rooms, and marketing rooms while assessing ongoing space and storage requirements
  • Research office equipment solutions, review service agreements, and recommend providers based on business needs and maintenance considerations
  • Act as the liaison between local offices and the Minneapolis IT team by supporting workstation setup, installation coordination, and management of surplus technology equipment
  • Negotiate equipment leases and service contracts and review vendor invoices for accuracy and approval
  • Oversee mail and courier accounts, attend building safety meetings, communicate evacuation procedures, and coordinate fire extinguisher maintenance or replacement

Requirements

  • Experience supporting administrative office operations in an office manager or similar workplace coordination role
  • Ability to order, track, and maintain office and kitchen supplies with strong attention to inventory levels and service needs
  • Familiarity with vendor management, contract coordination, and comparing pricing to support cost-conscious decisions
  • Knowledge of accounts payable processes, including reviewing and approving invoices accurately
  • Comfortable handling receptionist-style responsibilities and serving as a point of contact for office requests
  • Strong organizational skills with the ability to manage multiple priorities across several office locations
  • Effective written and verbal communication skills for working with vendors, internal teams, and building management

What we offer

  • Competitive compensation
  • Free online training
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Manager

8 matching positions

New

Office Manager

Location
Location
United States , Delaware
Salary
Salary:
Not provided
heritagecooperative.com Logo
Heritage Cooperative
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent Communication and Interpersonal Abilities
  • Demonstrate initiative, motivation, attention to detail, and a team-oriented approach while proactively seeing the bigger picture
  • High degree of accuracy and attention to detail
  • Comfortable multi-tasking and prioritizing tasks without guidance
  • Outstanding Organizational and Time-Management Skills
  • Proficiency in Excel, Word, Teams, and PowerPoint, including records management
  • Comfortable using technology and willing to learn new systems
  • Proficient in utilizing standard office equipment
  • Ability to maintain confidentiality and handle sensitive information with discretion
Job Responsibility
Job Responsibility
  • Serve as a positive representation of Heritage Cooperative’s Core Values
  • Proactively manage daily office functions, anticipate needs, and help keep operations running smoothly
  • Provide Superior Customer Service
  • Maintain office supplies, inventory, and shared spaces to support an organized and efficient workplace
  • Manage front office operations by welcoming visitors, answering inquiries, and providing a professional first point of contact
  • Coordinate office onboarding support for new employees, including welcoming them to the office and ensuring needed workspace, supplies, access, and information are ready
  • Serve as the primary liaison for building facilities needs, maintenance requests, and office-related issues
  • Coordinate meeting logistics, including room setup, technology access, conference lines, Wi-Fi, and post-meeting cleanup
  • Partner with the Executive Assistant to the President/CEO to support meetings, office priorities, and administrative projects
  • Other duties as assigned
What we offer
What we offer
  • Competitive Pay
  • 401k match after 6 months
  • Medical, Dental, and Vision Benefits
  • Company paid Life/AD&D, Short-Term and Long-Term Disability
  • Farm Bureau Membership
  • Paid Holidays, Sick, and Vacation Time
  • Fulltime
Read More
Arrow Right
New

Office Manager

Are you a proactive leader with a knack for organization and operational efficie...
Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in office management or related administrative roles preferred
  • Excellent communication, leadership, and organizational skills
  • Ability to multitask and prioritize in a dynamic environment
  • Strong attention to detail and problem-solving ability
  • Proficiency with Microsoft Office Suite and digital workplace tools
Job Responsibility
Job Responsibility
  • Oversee office operations, procedures, and administrative staff
  • Maintain a well-organized, productive, and welcoming office environment
  • Manage vendor relationships and supervise office supply inventory
  • Coordinate meetings, events, travel, and facility arrangements
  • Support budgeting, expense reporting, and invoice processing
  • Implement and refine office policies and procedures
  • Serve as primary point of contact for internal communication and problem-solving
  • Assist with onboarding, training, and personnel management tasks
What we offer
What we offer
  • Competitive compensation and benefits
  • Opportunity to impact organizational effectiveness
  • Supportive, collaborative team culture
  • Career development and growth potential
  • Medical, vision, dental, and life and disability insurance (for contract/temporary)
  • 401(k) plan (for contract/temporary)
  • Fulltime
Read More
Arrow Right
New

Office Manager

Location
Location
United States , New York
Salary
Salary:
55000.00 - 65000.00 USD / Year
INFINITE
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least one to two years' experience in an office management or operations role
  • prior experience in a professional services or agency environment is a genuine plus
  • self-starter who owns outcomes
  • highly organized and detail-oriented
  • strong time management skills
  • ability to juggle multiple priorities
  • proficient in Microsoft Excel and Microsoft Office Suite
  • experience with basic AV and conference room technology
  • excellent interpersonal and communication skills
  • professional, collegial, and service-oriented presence
Job Responsibility
Job Responsibility
  • Own the day-to-day operations of the office, maintaining a clean, organized, and professional environment at all times
  • conduct regular walkthroughs to proactively identify and resolve maintenance issues
  • manage office supply inventory
  • serve as the primary point of contact for building management
  • manage all incoming and outgoing mail and packages
  • own conference room readiness
  • coordinate equipment logistics
  • support the planning and execution of in-office events
  • coordinate logistics for in-office client meetings and board meetings
  • manage relationships with office vendors
What we offer
What we offer
  • Friendly and highly collaborative working environment
  • focus on growth and professional development
  • hybrid work schedule
  • one-time stipend for at-home work set-up
  • monthly stipend for smartphone contract
  • stipend to upgrade device every three years
  • competitive salary and customizable benefits package
  • 100% company paid health, dental and vision insurance coverage
  • 401k with competitive company match
  • monthly benefit stipend for health and wellness, transportation, student loan repayment or charitable contributions
  • Fulltime
Read More
Arrow Right
New

Office Manager

An opportunity for a proactive Office Manager to oversee the smooth running of a...
Location
Location
United Kingdom , London
Salary
Salary:
35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous Office Manager or similar experience
  • Strong organisation, communication, and multitasking skills
  • Proactive, discreet, and adaptable
  • Professional, confident, and able to support multiple stakeholders
Job Responsibility
Job Responsibility
  • Manage day-to-day office operations and facilities, liaising with landlords and suppliers
  • Provide administrative and diary support to senior stakeholders
  • Ensure health & safety and compliance standards are maintained
  • Coordinate onboarding, HR administration, and maintain confidential records
  • Support finance tasks including invoicing, reconciliation, and credit control
  • Maintain a professional office environment
  • Fulltime
Read More
Arrow Right
New

Office Manager

We are looking for a proactive Office Manager to help create a smooth, organized...
Location
Location
United States , Los Angeles
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in office management, workplace coordination, administrative support, or a similar office-based role.
  • Strong ability to manage multiple priorities while maintaining accuracy and attention to detail.
  • Clear communication skills and a service-oriented approach when interacting with employees, visitors, and vendors.
  • Confidence working independently and taking initiative to address operational needs before they become issues.
  • Experience coordinating vendors, service appointments, or facilities-related activities.
  • Proficiency with Microsoft Office Suite and standard office technology.
  • Comfortable working in a dynamic work environment with changing priorities.
Job Responsibility
Job Responsibility
  • Direct daily workplace activities to keep the office orderly, functional, and prepared for business needs.
  • Monitor inventory levels and arrange timely purchasing of office, kitchen, and breakroom materials.
  • Welcome guests and provide attentive front-desk support to ensure a positive visitor experience.
  • Prepare meeting rooms and shared spaces for internal meetings, client visits, and office events.
  • Coordinate maintenance requests and partner with building management and external service providers to resolve facility-related issues.
  • Organize catered meals and refreshments for team gatherings, meetings, and regular office programs.
  • Receive, sort, and distribute incoming mail and packages, and arrange outgoing shipments when needed.
  • Provide administrative assistance for office initiatives, special assignments, and employee workplace requests.
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
  • Parttime
Read More
Arrow Right
New

Office Manager

Location
Location
United States , Madisonville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of office management, administrative, executive assistant, or related experience
  • Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience with scheduling, vendor management, and office coordination
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational abilities
  • Ability to manage confidential information with discretion
  • Demonstrated problem-solving skills and ability to prioritize competing demands
Job Responsibility
Job Responsibility
  • Manage day-to-day office operations and administrative functions
  • Coordinate calendars, meetings, appointments, and travel arrangements
  • Serve as the primary point of contact for employees, clients, vendors, and visitors
  • Maintain office supplies, equipment, and vendor relationships
  • Oversee document management, filing systems, and records retention
  • Support onboarding, training, and general HR administrative functions
  • Assist with budgeting, expense tracking, invoicing, and reporting
  • Coordinate company events, meetings, and special projects
  • Answer phones, manage correspondence, and distribute incoming/outgoing mail
  • Develop and improve office procedures to enhance efficiency and productivity
What we offer
What we offer
  • Stable and collaborative work environment
  • Opportunity for professional growth
  • Competitive compensation and benefits
  • Meaningful role supporting business operations and team success
Read More
Arrow Right
New

Office Manager

Are you a proactive leader with a knack for organization and operational efficie...
Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in office management or related administrative roles preferred
  • Excellent communication, leadership, and organizational skills
  • Ability to multitask and prioritize in a dynamic environment
  • Strong attention to detail and problem-solving ability
  • Proficiency with Microsoft Office Suite and digital workplace tools
Job Responsibility
Job Responsibility
  • Oversee office operations, procedures, and administrative staff
  • Maintain a well-organized, productive, and welcoming office environment
  • Manage vendor relationships and supervise office supply inventory
  • Coordinate meetings, events, travel, and facility arrangements
  • Support budgeting, expense reporting, and invoice processing
  • Implement and refine office policies and procedures
  • Serve as primary point of contact for internal communication and problem-solving
  • Assist with onboarding, training, and personnel management tasks
What we offer
What we offer
  • Competitive compensation and benefits
  • Opportunity to impact organizational effectiveness
  • Supportive, collaborative team culture
  • Career development and growth potential
  • Medical, vision, dental, life and disability insurance for contract/temporary professionals
  • 401(k) plan for contract/temporary professionals
  • Fulltime
Read More
Arrow Right
New

Office Manager

Our client is seeking a friendly, organized, and adaptable Receptionist / Office...
Location
Location
United States , Loudonville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous receptionist, administrative, office support, or customer service experience required
  • Strong customer service skills with the ability to interact professionally with employees, visitors, clients, and leadership
  • Experience coordinating meetings, events, and office logistics
  • Excellent verbal and written communication skills
  • Strong organizational skills with exceptional attention to detail
  • Ability to multitask and prioritize effectively in a busy environment
  • Comfortable handling confidential information with discretion
  • Proactive problem-solving skills and a positive, team-oriented attitude
  • Proficiency with Microsoft Office and general office technology preferred
Job Responsibility
Job Responsibility
  • Serve as the first point of contact for visitors, clients, employees, and personal assistants
  • Greet and assist appointments, walk-ins, and guests in a professional and welcoming manner
  • Answer questions, provide information, and direct inquiries to the appropriate departments
  • Support the resolution of customer concerns and escalate more complex issues when necessary
  • Maintain a positive and professional office environment for employees and visitors
  • Support day-to-day office operations to ensure an organized and efficient workplace
  • Conduct regular office walkthroughs to maintain cleanliness, organization, and adherence to workplace standards
  • Monitor and replenish office, kitchen, and common-area supplies
  • Coordinate office logistics, visitor schedules, meetings, lunches, and onsite events
  • Assist with office communications, policy updates, and procedural changes
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right