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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Phoenix

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced Office Manager to oversee day-to-day operations and ensure the smooth functioning of office activities. Based in Phoenix, Arizona, this role involves managing vendor relationships, coordinating office supplies, and serving as an IT liaison for multiple locations. This is a long-term contract position, offering a great opportunity to contribute to a dynamic and organized workspace.

Job Responsibility:

  • Develop and maintain relationships with office supply and service vendors, including negotiating contracts and comparing pricing
  • Monitor office supply levels, manage toner cartridge inventory, and address service-related issues
  • Coordinate the ordering, tracking, and delivery of kitchen, printer, and other office supplies to ensure timely availability
  • Organize and maintain storage areas, file rooms, and marketing spaces to optimize functionality
  • Research and evaluate office equipment providers, review contracts, and assess maintenance needs
  • Serve as the IT liaison for designated office locations, facilitating computer workstation setup and safeguarding surplus IT equipment
  • Manage leases and service contracts for office equipment across multiple locations
  • Oversee mail services and accounts, including FedEx and other delivery providers, for specific offices
  • Review and approve vendor invoices to ensure accuracy and compliance
  • Act as the office safety coordinator by establishing evacuation plans, attending tenant meetings, and ensuring fire extinguisher maintenance

Requirements:

  • Proven experience in administrative office management or a related field
  • Strong ability to manage vendor relationships and negotiate contracts effectively
  • Proficiency in maintaining and ordering office supplies, including tracking inventory
  • Familiarity with accounts payable processes and vendor invoice management
  • Excellent organizational skills and attention to detail in managing storage and office spaces
  • Knowledge of IT hardware setup and equipment maintenance
  • Ability to coordinate and manage mail services and delivery accounts
  • Strong communication skills to liaise with building management and ensure safety protocols are in place
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
January 25, 2026

Employment Type:
Parttime
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