Office Manager

• Collects the Foreman sheets and verifies the accuracy
• balances sheets & enters man hours to the payroll/billing system on a daily basis
• Records daily equipment usage by job and phase numbers
• Prepares updated inventory of all tools and equipment (owned and rented) on job site
• Provides new employees with necessary new hire paperwork and ensures accurate completion of all forms
• Keeps updated employee files
• Responsible for the field checking account (e.g. writing checks, making copies of checks related to payroll (advances, payroll adjustments))
• Prepares weekly cash disbursement reports
• Submits all employee status changes to the payroll and human resources departments (e.g. pay rates, address, W-4, location and classification)
• Ensures the timely and detailed completion and submittal of all termination and warning reports
• Types quotes or bids as requested by the Project Manager
• Issues job numbers for all new work secured
• Keeps accurate job and vendor files
• Provides status reports of all jobs to the Project Manager
• Tracks all extras to a job and chargeback’s to the customer
• Notifies the billing department of all changes
• Responsible for answering all incoming phone calls in a friendly, helpful manner
• Generates a list of all prospective employees who call in response to ads
• Files, copies and performs other miscellaneous clerical duties
• Delegates duties and responsibilities to Job Site Office Clerks and provides input on performance appraisals
• Adheres to all company safety and OSHA regulations

• High School diploma or equivalent with either an Associates Degree or equivalent from a trade school
• Minimum of 5 years’ experience in an accounting department or as an Office Manager
• Proficient in Microsoft Word, Excel and Access
• Ability to use a 10-key by touch and accurate typing skills required
• Excellent organizational and communication skills required
• Must be able to sit and work directly on a computer for extended periods of time
• Must be able to lift and carry up to 25 pounds occasionally
• Considerable amounts of overtime, weekend and holiday work required
• The ability to work overtime and regular, punctual attendance is required
• You must be legally authorized to work in the United States for our company without the need for current or future visa sponsorship

Bilingual Preferred

• Health Insurance
• HSA with Employer contributions
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Income Benefits
• Paid Holidays
• Paid Vacation
• 401 (k)
• ESOP Program