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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, Buffalo · Job Posted June 01, 2026
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Job Description

We are looking for an organized Office Manager to support daily business operations for a financial services environment. This Long-term Contract position is ideal for someone who can balance administrative coordination with core accounting support while helping maintain efficient office workflows. The role will oversee front-office activities, assist with financial recordkeeping, and ensure communication, scheduling, and vendor-related tasks are handled accurately and effectively.

Job Responsibility

  • Coordinate day-to-day office operations, ensuring administrative processes run smoothly and efficiently
  • Manage incoming calls and general inquiries, providing attentive support and directing requests to the appropriate contacts
  • Support accounts payable and accounts receivable activities, including invoice tracking, payment follow-up, and record maintenance
  • Maintain accurate financial and operational documentation using accounting software and CRM platforms
  • Assist with bookkeeping and reporting tasks through systems such as QuickBooks Online and other business applications
  • Partner with internal teams and external vendors to organize schedules, documentation, and office-related services
  • Help oversee employee-related administrative tasks by working within ADP and related support systems
  • Contribute to updates or maintenance of office software platforms, including tools such as Concur or Dentrix, when needed as part of operational responsibilities

Requirements

  • Experience in an Office Manager or similar administrative leadership role
  • Working knowledge of accounting software systems and general accounting processes
  • Hands-on experience with accounts payable, accounts receivable, and broader accounting support functions
  • Familiarity with QuickBooks Online, CRM platforms, and ADP in a business environment
  • Ability to manage inbound calls and handle multiple priorities with professionalism
  • Strong organizational skills with careful attention to accuracy and follow-through
  • Clear written and verbal communication skills for interacting with staff, vendors, and clients

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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