CrawlJobs Logo

Office Manager

adcmaui.com Logo

Architectural Design & Construction, Inc.

Location Icon

Location:
United States , Maui

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Requirements:

  • Report to the Administration Manager
  • Work with all Managers and Employees of ADC and NAI in any way to achieve the goals and vision of the Company
  • Support staff to Architects, Construction, and Administration with all daily operations and clerical functions
  • Protect information that is confidential and proprietary
  • Assist all Managers and Employees in facilitating confidential business matters
  • Protect the financial interests and integrity of the Owner, Company, employees, investors, and associates
  • Adhere to all professional, municipal, and Company policies, requirements, and procedures
  • Proactively provide outstanding customer service to all
  • Conduct all Company business in a way that conveys ADC’s ethics and integrity
  • and builds a relationship of trust and respect
  • Manage the overall operations of the office
  • Possess strong information technology skills and an inclination to learn new programs
  • Adept in research, investigation, and problem-solving skills
  • Responsible for the overall operations of the office
  • Monitor and maintain the current status of all licenses, business registrations, vehicle registrations, tax clearances
  • Responsible for the overall cleanliness and appearance of the office
  • Oversee and assist in all administrative contracts/leases
  • Purchase and maintain inventory of office and architectural supplies
  • Coordinate purchase of ADC logo wear and signs
  • Maintain all office machines and order all supplies for the machines
  • First to answer and properly process phone calls
  • Run errands for all departments, as needed
  • Open and distribute incoming mail
  • Forward confidential mail unopened
  • Provide technical support for the office
  • Assist with coordinating existing and future technical services and projects
  • Set up computers for new employees and enroll them in the applicable work applications and programs
  • Assist Principal and Project Designers with AIA agreements
  • Help schedule and coordinate team meetings
  • Assist with updating and distributing the applicable documents needed for these meetings
  • Assist with the purchase and sale of any equipment or machinery
  • Send documents out for electronic signing
  • Monitor and track status of documents
  • Assist with the termination of an LLC as needed
  • Assist the Administration Manager with the onboarding, deboarding, and terminating process for employees
  • Assist with posting job ads
  • Organize work anniversary celebrations for team members
  • Assist with basic accounting duties as needed and special accounting projects as assigned
  • Work with Accountant to provide access to the financial records for appropriate ADC personnel, clients, insurance, and municipal authorities
  • Raise questions on any exception item that passes through accounting, such as invoice, request for payment, time sheets, contracts, etc.
  • Assist with filing accounting documents as needed
  • Create and process lien releases for Trade Contractors
  • Issue checks to Trade Contractors
  • Receive completed timesheets on schedule
  • Obtain approval from the proper authority and forward them to the President, Administration Manager, and Accountant
  • Create a new timesheet template for employees at the beginning of each pay period
  • Prepare and make bank deposits
  • Assist in the preparation of mileage reimbursement forms
  • Obtain approval and cost coding for each payable invoice from the proper ADC/NAI authority
  • Coordinate the signing and filing of tax documents when received from the CPA
  • Send investors their tax documents
  • Build relationships with Strategic Alliance Members
  • Work to develop beneficial opportunities
  • Maintain Trade Contractor Databases
  • Obtain and keep current Certificates of Insurance for Trade Contractors
  • Maintain corresponding databases
  • Keep Company professional licenses current
  • Ensure that Trade Partners maintain current licenses
  • Learn CoConstruct and work with Project Manager to update and track Trade Contractor information as needed
  • File all Notice of Completions with the Maui News as directed by the Project Manager
  • Facilitate Turnover and Warranty
  • Assist with creating project binders for ongoing jobs and clients

Additional Information:

Job Posted:
December 06, 2025

Work Type:
On-site work
Icon
Architectural Design & Construction, Inc. - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Office Manager

Part-time Office Manager

Part-Time Office Manager position for a thriving financial institution located i...
Location
Location
United Kingdom , City of London
Salary
Salary:
43000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • MUST have previous Office Management & Facilities Management experience
  • Experience organising an office move
  • Detail-oriented, highly organised and proactive nature
  • Capable of working independently and managing your own workload, as well as part of a team
Job Responsibility
Job Responsibility
  • Overseeing daily office operations and procedures
  • Managing and maintaining office regulations & health & safety
  • Deal with external suppliers and contractors
  • Be a critical part of an office move
  • Managing office supplies and inventory
  • Coordinating meetings and scheduling appointments
  • Supporting team members with administrative tasks
  • Assisting in the preparation of reports and presentations
  • Maintaining a welcoming and organised office environment
What we offer
What we offer
  • Part time hours to work around your lifestyle
  • City offices - Close to bank tube station
  • A vibrant and dynamic work culture
  • Opportunities for professional growth and development
  • The chance to make a real impact in a supportive team, where your ideas will be heard
  • Parttime
Read More
Arrow Right

Office Manager

The Office Manager will play a central role in supporting the daily operations o...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5 years of office management experience, preferably in the property management or real estate industry
  • High school diploma required
  • associate or bachelor’s degree in business administration or a related field preferred
  • Strong knowledge of property management software (e.g., Yardi, AppFolio) and proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Proven ability to manage teams, prioritize tasks, and implement organizational strategies
  • Excellent written and verbal communication skills, with exceptional customer service capabilities
  • Strong accuracy in managing financial records, contracts, and regulatory compliance
Job Responsibility
Job Responsibility
  • Oversee the day-to-day operations of the office, ensuring efficiency and productivity across all administrative functions
  • Supervise and support office staff, delegating tasks and monitoring performance
  • Manage property-related administrative duties, including lease documentation, tenant correspondence, and vendor communication
  • Ensure proper maintenance of property management software and databases, updating tenant and financial records as needed
  • Organize, track, and manage budgets, invoices, and accounts payable/receivable
  • Coordinate with property managers, legal teams, and external vendors to facilitate property operations
  • Maintain office procedures, policies, and compliance requirements, including property regulations
  • Provide support for property inspections, meetings with stakeholders, and special projects as needed
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Manager

Office Manager position for a 6-month fixed-term contract with an innovative ent...
Location
Location
United Kingdom , London
Salary
Salary:
45000.00 - 50000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Manage day-to-day office activities including scheduling, correspondence, and record-keeping
  • Act as a central point of contact for internal queries and external correspondence
  • Successfully manage a complex office move
  • Oversee the office budget, process invoices and expenses, and manage financial transactions
  • Maintain office equipment, order stationery and supplies, and handle facility issues
  • Supervise administrative staff and support HR functions such as onboarding and appraisals
  • Coordinate staff activities to foster a collaborative environment
  • Ensure office policies and procedures are updated and compliant with health and safety regulations
  • Coordinate meetings, events, and travel arrangements
  • Plan large scale company events including Christmas party
Job Responsibility
Job Responsibility
  • Ensuring smooth operation of the office
  • Managing daily operations of a dynamic organisation
  • Creating calm from chaos
  • Becoming a trusted liaison for leaders
What we offer
What we offer
  • Generous stock options scheme
  • Private medical and dental insurance
  • 9% employer pension contributions when you contribute at least 2%
  • Personal learning and development budget for training and professional memberships
  • Enhanced family leave policies
  • Life assurance of 4x your salary
  • Flexible working pattern with some Fridays working from home
  • Fulltime
Read More
Arrow Right

Office Manager

Robert Half is seeking an experienced Office Manager to supervise administrative...
Location
Location
United States , Solana Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business Administration, Management, or a related field preferred
  • 3–5 years of experience in a management or office leadership role
  • Proficiency in office management tools, including Microsoft Office Suite (Excel, Word, Outlook)
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines
  • Exceptional interpersonal and communication skills, with leadership capability
  • Experience handling departmental budgets, inventory control, and vendor relationships
Job Responsibility
Job Responsibility
  • Lead office administrative staff by coordinating schedules, assigning tasks, and ensuring efficient workflow
  • Manage daily office operations, including maintaining supplies inventory and vendor relationships
  • Act as a liaison between management and staff to ensure clear communication and goal alignment
  • Oversee budget tracking and expense reporting for the department
  • Organize meetings, training sessions, and team-building activities
  • Ensure compliance with procedures, policies, and regulations to promote a safe and productive workplace environment
  • Help implement systems and tools to improve operational efficiencies
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Manager

My client is a dynamic and growing construction company based in Teddington. The...
Location
Location
United Kingdom , Teddington
Salary
Salary:
30000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in office management, ideally within construction
  • Excellent organisational and multitasking skills
  • Strong communication and interpersonal abilities
  • Proficiency in Microsoft Office and project management tools
  • A hands-on, can-do attitude with a problem-solving mindset
  • Familiarity with construction terminology and workflows is a plus
Job Responsibility
Job Responsibility
  • Manage all administrative functions of the office
  • Support project teams with documentation, scheduling, and compliance
  • Liaise with suppliers, contractors, and clients
  • Maintain accurate records, including invoices, contracts, and certifications
  • Oversee office supplies, IT coordination, and general upkeep
  • Assist with HR tasks such as onboarding and timesheets
  • Ensure health & safety documentation is up to date
What we offer
What we offer
  • 25 days holiday
  • pension
  • socials
  • possibly parking
  • Fulltime
Read More
Arrow Right

Office Manager

We are looking for a highly energetic, hands-on, organised, and tech-savvy Offic...
Location
Location
India , Bengaluru
Salary
Salary:
Not provided
adyen.com Logo
Adyen
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years working experience
  • Experience as an Office Manager in an office of a minimum of 75 employees
  • A Support-oriented mindset
  • Strong partnership skills, ability to communicate effectively at all levels of the organization
  • Strong project management skills and ability to manage multiple projects simultaneously
  • Experience with general technical/electric building knowledge is preferred
  • Ability to speak Hindi will be a bonus
Job Responsibility
Job Responsibility
  • Provide a welcoming environment for all visitors and staff
  • Be the 'go-to-person' for all incoming office related queries
  • Partner closely with IT, Onboarding, Events, Marketing, HR, and other teams
  • Work with internal teams to provide access and support for a wide variety of visitor experiences
  • Be the point person for all building-related contact with our building management team
  • Work with Security and IT to ensure we are up to date and compliant in all areas of on site security management
  • Work closely with the office managers across the region
  • Manage suppliers and seek new ones when appropriate
  • Be responsible for coordinating our approach to CSR activities
  • Work with local leadership to plan & run team building and other office celebratory events
  • Fulltime
Read More
Arrow Right

Office Manager

We’re looking for an organized, self-motivated individual who can prioritize ass...
Location
Location
Salary
Salary:
Not provided
healpay.com Logo
HealPay
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong office organizations and optimization techniques
  • Effective multi-tasking and time management
  • Strong verbal and written communication skills
  • Skilled in using office software like Microsoft Word, Excel, Powerpoint or the Apple/Google cloud equivalent
  • Strong attention to detail
Job Responsibility
Job Responsibility
  • Be the point of reference for office inquiries and requests
  • Assist with office purchase orders, returns, and exchanges
  • Manage scheduling
  • Compose business documents
  • Maintain and protect customer information
  • Keep key information confidential
  • Parttime
Read More
Arrow Right

Office Manager

Join our team as an Office Manager in Burnsville, MN! You will oversee daily off...
Location
Location
United States , Burnsville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of office management, administrative, or related experience
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
  • Exceptional organizational skills and attention to detail
  • Proven ability to prioritize tasks, meet deadlines, and adapt to changing priorities
  • Excellent verbal and written communication skills
  • A proactive, problem-solving mindset and a positive attitude
  • Experience in budgeting and financial management preferred but not required
Job Responsibility
Job Responsibility
  • Oversee and manage all daily administrative functions of the office, ensuring an efficient and productive work environment
  • Serve as the primary point of contact for staff, vendors, and clients on general administrative matters
  • Manage office supplies, equipment, and inventory to ensure everything is stocked and in working order
  • Coordinate schedules, meetings, and communications to support staff and leadership teams
  • Assist with human resources tasks such as onboarding new employees, maintaining personnel records, and monitoring compliance with company policies
  • Develop and implement office policies and procedures to keep the office operating at peak efficiency
  • Handle accounts payable/receivable and oversee budgeting in coordination with senior management
  • Support various departments with project coordination, reports, and data management as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan eligibility for contract/temporary professionals
  • Free online training
  • Competitive compensation
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy