Office Manager, Robert Half

Robert Half

Location:
United States, Scarborough

Category:
Office Administration

Contract Type:
Contract work

Salary:

Not provided

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Job Description:

We are looking for a skilled Office Manager to join our team on a contract basis in Scarborough, Maine. This role will involve overseeing daily administrative operations, managing payroll processes, and supporting HR functions in a small business environment. The ideal candidate will be adaptable, detail-oriented, and capable of handling multiple responsibilities efficiently.

Job Responsibility:

Manage payroll processes, ensuring timely and accurate payments for both salaried and hourly employees across multiple departments
oversee accounts payable and accounts receivable tasks, maintaining accurate financial records
facilitate HR operations, including employee onboarding, offboarding, and compliance with drug testing policies
utilize Jonas Software to manage financial and administrative tasks effectively
coordinate with department heads to ensure smooth administrative workflows and accurate payroll reporting
assist in transitioning payroll systems and demonstrating proficiency with UKG systems
provide support to sales and administrative teams, ensuring all office operations run efficiently
conduct reconciliations and maintain financial data accuracy
handle sensitive matters professionally, maintaining confidentiality and tact
adapt to the dynamic needs of a small business environment, managing multiple priorities effectively

Requirements:

Proven experience in office management, payroll processing, and administrative tasks
familiarity with accounts payable and accounts receivable processes
strong multitasking skills and ability to work in a fast-paced environment
excellent communication skills and ability to handle sensitive matters discreetly
knowledge of HR practices, including onboarding, offboarding, and compliance
experience working in small business settings and managing diverse responsibilities
ability to adapt to system transitions and learn new software quickly

What we offer:

Medical insurance
vision insurance
dental insurance
life and disability insurance
eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:
August 29, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Manager