Office Manager Job at Robert Half (Clearwater)

Office Manager

Small Firm seeking a highly organized and detail-oriented Office Manager to over...

Location

United States , Leeds

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of office management or administrative experience, preferably in a professional services environment
Strong organizational and multitasking skills
Proficiency with Microsoft Office (especially Excel) and general office systems
Experience with bookkeeping or accounting software is a plus (QuickBooks or similar)
Excellent communication skills and a professional demeanor
Ability to work independently and take initiative

Job Responsibility

Manage day-to-day office operations, ensuring a smooth and efficient work environment
Serve as the main point of contact for incoming calls, emails, and visitors
Coordinate schedules, meetings, and appointments for leadership and staff
Maintain office supplies, vendor relationships, and general office organization
Assist with project documentation, filing systems, and internal processes
Support onboarding of new employees and general HR administration
Gradually take ownership of day-to-day bookkeeping functions over time
Assist with accounts payable/receivable processing
Track expenses, invoices, and project-related financial data
Support payroll and timesheet processing

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Office Manager

We are looking for an experienced Office Manager to support a luxury residential...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, project administration, or construction administrative support, preferably within residential construction
Working knowledge of accounts payable processes, invoice coordination, and general bookkeeping support
Strong ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced setting
Proficiency with Microsoft Office and comfort learning or using project management and document-sharing platforms
Excellent written and verbal communication skills with the professionalism to interact with executives, vendors, and clients
Highly organized approach to recordkeeping, scheduling, and follow-up on time-sensitive items
Experience handling office supply ordering, reception support, and general administrative operations

Job Responsibility

Oversee daily office operations, front-desk coordination, supply management, and administrative support to maintain an efficient work environment
Support project teams by organizing construction records, tracking correspondence, and keeping schedules, meeting notes, and documentation current across active jobs
Coordinate invoices, payment requests, reimbursements, and related financial paperwork to help ensure accurate and timely processing
Maintain logs for budgets, outstanding costs, change documentation, and other project-related financial records for leadership review
Work with subcontractors, consultants, and vendors to collect required forms, payment materials, and supporting documents
Assist with change order administration, billing documentation, and status tracking through construction management platforms and shared files
Prepare reports, meeting materials, and project updates for executives and project leaders on a regular basis
Help monitor document control by organizing drawing sets, specifications, approvals, and archived records in designated systems
Provide responsive communication and coordination among field personnel, homeowners, designers, and external partners throughout project activities

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Office Manager

Location

United States , Boyertown

Salary:

18.00 - 21.60 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or General Education Degree (GED)
Associate or bachelor’s degree in Accounting, Business, Finance, or related field preferred
Three (3) or more years of experience in business office management
Knowledge of state, federal, and/or provincial employment standards and practices
Ability to perform or learn budget analysis and variance reporting
Proficient in using Microsoft Office and standard office equipment

Job Responsibility

Manage the community’s finances, including the accounting and business office functions
Perform payroll administration
Handle financial-based concerns from residents and/or their families
Recruit, interview, hire, onboard, and train new team members
Manage and direct all accounts receivable and accounts payable functions, including collections

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Office Manager

Manage the community’s finances, including the accounting and business office fu...

Location

United States , East Longmeadow

Salary:

20.00 - 24.00 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or General Education Degree (GED)
Associate or bachelor’s degree in Accounting, Business, Finance, or related field preferred
Three (3) or more years of experience in business office management
Knowledge of state, federal, and/or provincial employment standards and practices
Ability to perform or learn budget analysis and variance reporting
Proficient in using Microsoft Office and standard office equipment

Job Responsibility

Manage the community’s finances, including the accounting and business office functions
Perform payroll administration
Handle financial-based concerns from residents and/or their families
Recruit, interview, hire, onboard, and train new team members
Manage and direct all accounts receivable and accounts payable functions, including collections

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement (up to $5,250 a year for full-time employees)
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Office Manager

What you will do as an Office Manager: Manage the community’s finances, includin...

Location

United States , Copley

Salary:

17.00 - 20.40 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or General Education Degree (GED)
Associate or bachelor’s degree in Accounting, Business, Finance, or related field preferred
Three (3) or more years of experience in business office management
Knowledge of state, federal, and/or provincial employment standards and practices
Ability to perform or learn budget analysis and variance reporting
Proficient in using Microsoft Office and standard office equipment

Job Responsibility

Manage the community’s finances, including the accounting and business office functions
Perform payroll administration
Handle financial-based concerns from residents and/or their families
Recruit, interview, hire, onboard, and train new team members
Manage and direct all accounts receivable and accounts payable functions, including collections

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Office Manager

Manage the community’s finances, including the accounting and business office fu...

Location

United States , Toledo

Salary:

17.00 - 20.40 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or General Education Degree (GED)
Associate or bachelor’s degree in Accounting, Business, Finance, or related field preferred
Three (3) or more years of experience in business office management
Knowledge of state, federal, and/or provincial employment standards and practices
Ability to perform or learn budget analysis and variance reporting
Proficient in using Microsoft Office and standard office equipment

Job Responsibility

Manage the community’s finances, including the accounting and business office functions
Perform payroll administration
Handle financial-based concerns from residents and/or their families
Recruit, interview, hire, onboard, and train new team members
Manage and direct all accounts receivable and accounts payable functions, including collections

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

New

Office Manager

We're a global team of over 400 people, working together to push the boundaries ...

Location

United States , Austin

Salary:

Not provided

Aiven Deutschland GmbH

Expiration Date

Until further notice

Requirements

3-4 years in Office Management or Operations, with a proven track record of supporting remote sites and managing cross-border logistics
Demonstrated experience planning and executing both on-site and remote/virtual events
General awareness of US workplace safety regulations
Exceptional relationship-building skills with the ability to act as the trusted face of the office
A forward-thinking mindset that anticipates operational needs before they arise
The agility to pivot and thrive within a fast-paced, high-growth environment
Ability and willingness to travel approximately 2–3 times a year to our Toronto office and participate in company-wide offsites
Ticketing & Service Delivery: Jira Service Management
Collaboration & Documentation: Coda, Notion, or equivalent platforms
Spend & Travel Logistics: Zip (procurement), Rydoo (expenses), and Navan/Perk (travel)

Job Responsibility

Manage facility functions for Austin and provide remote oversight for Toronto, also supporting globally Aiven employees as part of the Workplace team
Oversee all incoming/outgoing mail and manage complex international shipments. You will navigate customs and global logistics to ensure equipment and supplies move seamlessly across borders
Be responsible for onboarding new Aiven employees to Austin and Toronto. Drive a positive culture through monthly activations and weekly breakfasts in both offices
Source, vet, and manage relationships with all third-party partners. Act as the primary point of contact for contract negotiations and service quality control
Be responsible for office based budgets
Act as the central point of contact for North American workplace inquiries, policies, and internal organizational updates

What we offer

Participate in Aiven’s equity plan
Balance work and life with our hybrid work policy
Choose the equipment you need to set yourself up for success
Use your Professional Development Plan budget for learning opportunities
Receive holistic wellbeing support through our global Employee Assistance Program
Inquire about our Global Time Off Commitment (Parental and Sick Leave, as well as Personal Time)
Enjoy country-specific benefits for our global cast

Fulltime

New

Office Manager

Location

United States , Bridgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in office management, human resources, benefits administration, or a related operational support role
Demonstrated knowledge of onboarding, offboarding, employee documentation, and HR policy administration
Experience supporting benefits functions and assisting with payroll-related processes
Ability to maintain compliance with employment practices, company policies, and administrative procedures
Strong technical aptitude with the ability to adopt and improve office systems and digital workflows
Proven organizational and multitasking skills, with the ability to manage competing priorities effectively

Job Responsibility

Lead day-to-day office operations while providing guidance and oversight to an on-site administrative team
Coordinate the full employee lifecycle, including new employee setup, departures, and related documentation
Develop and maintain workplace policies, employee handbook materials, and HR procedures that align with company standards and regulatory requirements
Support recruitment efforts by assisting with candidate screening, interview coordination, and related activities
Administer employee benefits programs and serve as a point of contact for benefit-related questions and enrollment needs
Provide payroll support by reviewing and entering employee time records for processing and submitting information to the appropriate team for final approval
Manage expense reporting activities and help ensure timely, accurate recordkeeping
Monitor office and operational inventory levels, placing orders and maintaining adequate supplies as needed
Identify and implement technology-driven improvements that streamline administrative workflows and increase efficiency

What we offer

Medical
Dental
Vision
PTO
401k
Life and disability insurance

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