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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Pittsburgh

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly organized and detail-oriented Office Manager to oversee daily office operations and ensure smooth administrative functions. Based in Pittsburgh, Pennsylvania, this role involves managing billing processes, vendor coordination, and maintaining compliance with company procedures. The ideal candidate will contribute to a meticulous and efficient office environment while supporting financial operations and customer relations.

Job Responsibility:

  • Manage and enforce office policies while ensuring compliance with company procedures
  • Coordinate with vendors, order office supplies, and arrange services to maintain operational efficiency
  • Provide administrative support to management and collaborate with cross-functional teams
  • Process credit and debit memos for pricing adjustments, returns, and billing corrections
  • Handle accounts payable and receivable tasks, including data entry, coding, and reconciliation
  • Assist in month-end processes by organizing receipts, statements, and other necessary documentation
  • Collaborate with the accounting team to ensure accurate financial records are maintained
  • Prepare, generate, and distribute customer invoices with precision and timeliness
  • Verify billing details for accuracy, correct pricing, and ensure all necessary documentation is attached
  • Address customer inquiries regarding invoices, account status, and payment-related questions

Requirements:

  • Minimum of 3 years of experience in office management or a similar administrative role
  • Proficiency in billing functions, including invoicing, collections, and statement preparation
  • Familiarity with computerized billing systems and processes
  • Strong organizational skills with the ability to manage multiple tasks efficiently
  • Excellent communication skills for vendor coordination and customer inquiries
  • Knowledge of accounts payable and receivable processes, including reconciliation
  • Detail-oriented with a commitment to maintaining accurate financial records
  • Ability to work collaboratively with accounting teams and other departments
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 26, 2026

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