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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, Saint Paul · Job Posted March 13, 2026
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Job Description

We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly.

Job Responsibility

  • Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships
  • Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks
  • Supervise and maintain office procedures, ensuring compliance with company standards
  • Greet and assist visitors, vendors, and clients with a warm and professional demeanor
  • Handle inbound and outbound mail, including courier services and document management
  • Organize and manage office events, meetings, conference calls, and team-building activities
  • Prepare, edit, and manage reports, documents, and spreadsheets
  • Ensure the office environment remains organized, clean, and conducive to productivity
  • Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies
  • Support all communications, ensuring social media consultants are proactive in their workload
  • Communicating with property and insurance brokers
  • Retain Vendor relations

Requirements

  • High school diploma required
  • bachelor’s degree in business administration or a related field preferred
  • 3+ years of experience in office management, administration, or a related role
  • Proficient in Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Proven organizational and multitasking skills with exceptional attention to detail
  • Experience handling confidential or sensitive information with professionalism
  • Ability to work independently and effectively prioritize tasks in a fast-paced environment
  • Excellent interpersonal skills and customer service abilities to foster a positive office culture

Nice to have

  • Experience with invoicing, budget management, or basic accounting tasks is a plus
  • Familiarity with CRM or ERP systems is advantageous

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in our company 401(k) plan
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