Office Manager

• Serve as the first point of contact by performing receptionist duties, including greeting visitors, managing contractor log-ins, and ensuring safety training is completed
• Oversee customer and community relations to promote positive interactions and maintain high standards of service
• Administer human resources policies, including maintaining confidential personnel records, managing onboarding processes, and tracking employee vacation schedules
• Ensure the office is well-stocked by purchasing supplies, obtaining vendor quotes, and maintaining inventory levels
• Process and submit invoices for payment after obtaining local management approvals
• Provide administrative support by creating presentations, drafting correspondence, and managing outgoing/incoming mail
• Schedule truck and railcar logistics for loading and releasing, ensuring timely and accurate operations
• Assist with maintaining compliance records and documentation required for audits and training
• Collaborate with plant management and corporate accounting teams to support month-end activities and financial close processes
• Take on additional duties as needed to support the overall success of the plant

• High school diploma or equivalent required
• an Associate’s or Bachelor’s degree is preferred
• At least 2 years of experience in office or business management, preferably within an industrial or plant setting
• Strong interpersonal skills with the ability to interact effectively with employees, contractors, vendors, and visitors
• Excellent verbal and written communication abilities
• High attention to detail and commitment to following corporate policies and procedures
• Ability to handle confidential information with integrity and adhere to ethical standards regarding human resources activities
• Proficiency in Microsoft Office Suite, including Outlook and Excel, as well as familiarity with NetSuite and other business software
• Basic understanding of accounting principles is an advantage

Basic understanding of accounting principles is an advantage

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan