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MVF Logo MVF · Office Administration

Office Manager

United Kingdom, London · Job Posted December 10, 2025
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Job Description

The Office Manager is a crucial mid-level position responsible for ensuring an engaging, safe, and efficient workplace experience for all employees and visitors. This role plays a key part in running, managing and optimising the office environment, overseeing facilities, space planning, and ensuring compliance with relevant health and safety standards. You will be the first point of contact for an issue, working closely with various stakeholders, including the People Team and external contractors, to maintain high standards of compliance, functionality, and operations across all MVF offices, both in the UK and internationally.

Job Responsibility

  • Be the face of MVF as our front of house and primary point of contact for all visitors, ensuring a warm and professional welcome
  • Ensure all reception and common areas are inviting, inclusive, and reflective of MVF’s culture
  • Facilitate as our front of house, ensuring a welcoming and supportive environment for our people and external partners
  • Enabling internal engagement events, such as social events and organising clubs and All MVF events
  • Assist with planning and facilitating workspace design projects, gathering feedback, and implementing improvements across all office spaces to increase engagement
  • Direct, coordinate, and plan essential services such as mail, document archiving, and cleaning, ensuring smooth and efficient operations across all sites
  • Meet Environment, Health, and Safety (EHS) requirements, ensuring compliance with relevant ESG legislation, audits and creating a safe environment for employees, contractors, and visitors
  • Accountable for ensuring compliance for fire safety and health practices are in operation, including annual training, proposing risk assessments, and the execution of action plans
  • Establish and oversee a supplier management strategy
  • ensuring value for money and key performance metrics are being met
  • manage contracts, overall supplier relationships and regular reviews e.g. Mechanical and Electrical Contracts, Buildings Maintenance, Utilities, Security, Cleaning etc
  • Assist in managing the property and facilities budget, ensuring maximum value for money. Including space management plans

Requirements

  • Strong organisational and multitasking abilities, balancing multiple priorities
  • Confident in engaging with MVF employees on updates and important information
  • Excellent communication and interpersonal skills
  • Experience in facilities management, office operations, or a similar role
  • Knowledge of health, safety, and environmental regulations
  • Ability to manage budgets and negotiate contracts with a commercial mindset
  • Strong project management skills and data driven mindset, with the ability to oversee multiple projects simultaneously
  • A proactive, problem-solving approach with attention to detail

Nice to have

A real passion and drive for MVF, putting the business's best interests first whilst creating an inclusive, engaging, and sustainable workplace

What we offer

  • Summer Fridays
  • Competitive holiday benefits - 25 days a year paid holiday, plus 8 bank holidays (increases 1 day a year up to 30 days)
  • Closed for Christmas holidays - Extra days not taken from your annual holiday allowance
  • Life Assurance and Income Protection to protect your loved ones
  • Benefits allowance for health, dental, and vision coverage
  • Six months paid maternity leave, and one month paid paternity leave (subject to qualifying conditions) inclusive of same-sex and adoptive parents
  • Defined Contribution Pension and Salary Sacrifice Scheme
  • EAP - 24/7 Confidential Counselling
  • Family Forward support for our MVF parents and their mini-mes
  • 2 charity days a year
  • Free breakfast when in the office
MVF - All Job Offers

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