Office Manager

• Be the face of MVF as our front of house and primary point of contact for all visitors, ensuring a warm and professional welcome
• Ensure all reception and common areas are inviting, inclusive, and reflective of MVF’s culture
• Facilitate as our front of house, ensuring a welcoming and supportive environment for our people and external partners
• Enabling internal engagement events, such as social events and organising clubs and All MVF events
• Assist with planning and facilitating workspace design projects, gathering feedback, and implementing improvements across all office spaces to increase engagement
• Direct, coordinate, and plan essential services such as mail, document archiving, and cleaning, ensuring smooth and efficient operations across all sites
• Meet Environment, Health, and Safety (EHS) requirements, ensuring compliance with relevant ESG legislation, audits and creating a safe environment for employees, contractors, and visitors
• Accountable for ensuring compliance for fire safety and health practices are in operation, including annual training, proposing risk assessments, and the execution of action plans
• Establish and oversee a supplier management strategy
• ensuring value for money and key performance metrics are being met
• manage contracts, overall supplier relationships and regular reviews e.g. Mechanical and Electrical Contracts, Buildings Maintenance, Utilities, Security, Cleaning etc
• Assist in managing the property and facilities budget, ensuring maximum value for money. Including space management plans

• Strong organisational and multitasking abilities, balancing multiple priorities
• Confident in engaging with MVF employees on updates and important information
• Excellent communication and interpersonal skills
• Experience in facilities management, office operations, or a similar role
• Knowledge of health, safety, and environmental regulations
• Ability to manage budgets and negotiate contracts with a commercial mindset
• Strong project management skills and data driven mindset, with the ability to oversee multiple projects simultaneously
• A proactive, problem-solving approach with attention to detail

A real passion and drive for MVF, putting the business's best interests first whilst creating an inclusive, engaging, and sustainable workplace

• Summer Fridays
• Competitive holiday benefits - 25 days a year paid holiday, plus 8 bank holidays (increases 1 day a year up to 30 days)
• Closed for Christmas holidays - Extra days not taken from your annual holiday allowance
• Life Assurance and Income Protection to protect your loved ones
• Benefits allowance for health, dental, and vision coverage
• Six months paid maternity leave, and one month paid paternity leave (subject to qualifying conditions) inclusive of same-sex and adoptive parents
• Defined Contribution Pension and Salary Sacrifice Scheme
• EAP - 24/7 Confidential Counselling
• Family Forward support for our MVF parents and their mini-mes
• 2 charity days a year
• Free breakfast when in the office