Office Manager Job at Robert Half (San Mateo)

New

Office Manager

Robert Half is partnering with a growing organization in the Lehigh Valley seeki...

Location

United States , Northampton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5+ years of office management or senior administrative experience
Strong organizational and multitasking skills
Excellent communication and leadership abilities
Proficiency in Microsoft Office (Excel, Outlook, Word)
Ability to manage priorities and adapt in a dynamic environment

Job Responsibility

Oversee daily office operations, ensuring efficiency and organization
Manage office supplies, vendors, and facilities coordination
Support leadership with scheduling, reporting, and administrative needs
Supervise administrative staff and assist with workflow management
Coordinate meetings, events, and internal communications
Assist with onboarding new employees and maintaining office policies
Partner cross-functionally with HR, accounting, and operations team

New

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting administrative office operations in a business setting with strong attention to detail
Ability to order, track, and maintain office supplies with strong attention to detail
Familiarity with vendor coordination, file maintenance, and service-related documentation
Working knowledge of scheduling, workflow organization, and office record management
Experience assisting with accounts payable or closely related administrative support activities
Strong organizational and communication skills with the ability to manage multiple priorities
Comfort handling data workflows and case management documentation with accuracy and confidentiality

Job Responsibility

Oversee day-to-day office operations to ensure administrative processes are completed accurately and on time
Coordinate purchasing activities for office materials and replenish supplies to support uninterrupted business operations
Track inventory levels and maintain organized records for office resources, vendor information, and administrative files
Support accounts payable-related administrative tasks, including document handling, invoice coordination, and record maintenance
Manage vendor relationships by communicating service needs, monitoring performance, and keeping vendor files current
Organize work schedules and assist with planning office coverage to maintain efficient daily operations
Help maintain structured data workflows and case-related documentation to support internal business processes
Provide general administrative support across the office, ensuring records, correspondence, and operational details remain well organized

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Office Manager

We are looking for an experienced Office Manager to support daily operations for...

Location

United States , Midland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior office management experience within the oil and gas industry is required
Proven ability to work independently, stay composed under pressure, and manage multiple responsibilities at once
Strong proficiency with computers and Microsoft Excel, including the ability to maintain accurate records and reporting
Experience handling accounts payable tasks, invoice processing, and various business payment methods
Background in coordinating meetings, travel arrangements, events, and day-to-day scheduling activities
Effective communication skills and a detail-oriented, dependable approach to supporting office operations
Comfortable working in a role that requires flexibility, initiative, and sound judgment in a dynamic environment

Job Responsibility

Oversee day-to-day office operations and serve as the primary on-site administrative contact for staff, visitors, and vendors
Manage purchasing and inventory of office supplies to ensure the workplace remains stocked and organized
Process invoices, coordinate bill payments, and handle vendor, utility, credit card, and electronic payment activities accurately and on time
Arrange meetings, appointments, travel plans, and schedules while keeping calendars and logistics aligned with business needs
Support event and meeting coordination, including ongoing planning activities for large annual gatherings and operational leadership meetings
Prepare expense reports, maintain administrative records, and generate routine or customized reports as requested
Assist with reception and front-office duties, including answering inquiries and directing communications appropriately
Work closely with remote leadership, including the VP of Operations, to provide consistent office support with minimal direct on-site oversight

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Manager

Location

United States , Chesterfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of job related experience
1+ year(s) in a supervisory role

Job Responsibility

Leading overall office administration
Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems
Evaluating and improving office production
Assisting in developing and revising office policies and procedure for improved work flow
Assisting the Operations Manager and Director in monitoring budget for office related items and staff

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are looking for an organized Office Manager to oversee day-to-day administrat...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office management role is required
Demonstrated strength in payroll administration is essential, with the ability to manage payroll as a primary responsibility
Experience using ADP for payroll processing is preferred
Working knowledge of monthly bank reconciliations and basic accounting support is required
Familiarity with HR administrative processes, including onboarding, offboarding, and leave coordination
Proficiency with Microsoft Excel and general office administrative tools
Strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion

Job Responsibility

Administer payroll for a staff of about 25–26 employees, ensuring timely and accurate processing each pay cycle
Manage payroll-related adjustments such as bonus payments, retirement deductions, and employer contribution items
Monitor employee leave activity and assist with coordinating absences through the appropriate insurance provider
Track quarterly premium obligations and help ensure required payments are submitted on schedule
Reconcile bank accounts each month to maintain accurate financial records and identify discrepancies promptly
Support core HR administration by assisting with employee hiring steps, onboarding activities, and separation documentation
Oversee general office operations, including arranging food orders and maintaining necessary workplace supplies
Provide administrative support for internal meetings, firm events, and scheduling needs as business demands arise

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Manager

Our client is seeking an experienced Office Manager to support a fast-paced prof...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5+ years of progressive experience in office management, HR administration, business operations, or a related professional office environment
Experience with employee relations, recruiting coordination, onboarding, timekeeping, and staff support
Strong judgment, problem-solving ability, and discretion when handling confidential matters
Ability to prepare reports, tables, spreadsheets, and tracking documents
Strong time management skills with the ability to support multiple priorities and deadlines
Professional communication style with strong interpersonal and conflict resolution skills
Comfortable working onsite in a visible, people-facing office leadership role

Job Responsibility

Oversee daily office operations, including opening/securing the workplace, monitoring attendance, and ensuring administrative activities run smoothly
Review and approve electronic time and attendance records while maintaining accurate payroll-related documentation
Support supervisors and staff with day-to-day operational needs, communication, accountability, and team effectiveness
Coordinate recruiting activities, including job postings, applicant screening, interview scheduling, and selection support
Lead onboarding and orientation efforts for new hires, including pre-employment steps, training coordination, and initial employee setup
Handle employee relations matters with professionalism and discretion, escalating concerns to leadership when appropriate
Organize performance review processes and assist managers with evaluations and follow-up discussions
Enforce workplace policies and administrative procedures to support compliance with company and operational standards
Respond to employee and manager requests related to office administration, personnel matters, and general workplace support

What we offer

medical, vision, dental, life and disability insurance
eligibility to enroll in company 401(k) plan

New

Office Manager

We are looking for an organized Office Manager to support daily business operati...

Location

United States , Braintree

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, administrative support, or a similar business operations role
Working knowledge of accounts payable processes and basic invoice handling
Ability to manage office supply inventory and coordinate purchasing activities effectively
Strong communication skills with a detail-oriented and customer-focused approach to reception duties
Excellent organizational skills with the ability to handle multiple priorities in a fast-paced setting
Proficiency with standard office software and general administrative tools

Job Responsibility

Oversee day-to-day office activities to keep administrative operations running smoothly and efficiently
Manage inventory levels for office materials and place supply orders as needed to avoid interruptions
Welcome visitors, answer incoming calls, and provide attentive front-desk support to staff and guests
Process accounts payable tasks accurately, including handling invoices and supporting timely payment workflows
Coordinate general administrative duties such as filing, scheduling, document preparation, and office organization
Monitor office needs proactively and resolve routine operational issues to maintain a productive workplace

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are looking for an organized Office Manager to support daily operations and h...

Location

United States , Beverly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing administrative functions within an office environment
Ability to handle supply ordering, inventory monitoring, and general office coordination
Working knowledge of accounts payable processes and invoice handling
Comfortable performing receptionist and front-desk responsibilities with professionalism
Strong organizational skills with the ability to manage multiple priorities effectively
Clear written and verbal communication skills for interacting with staff, visitors, and vendors.

Job Responsibility

Oversee daily office activities to keep administrative operations running efficiently
Coordinate purchasing for office materials and vendor orders, ensuring teams have the resources they need
Track inventory levels and maintain an organized supply system to prevent shortages or delays
Support accounts payable tasks, including processing invoices and assisting with payment-related documentation
Welcome visitors, answer incoming calls, and provide front-desk assistance in a courteous and timely manner
Maintain orderly office records, shared spaces, and general administrative workflows to support the broader team.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

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