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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, St Paul · Job Posted June 29, 2026
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Job Description

We are looking for an Office Manager to support daily operations for a fast-paced engineering environment in St Paul, Minnesota. This is a Contract position expected to run approximately 4 to 8 weeks, offering an opportunity to keep the workplace organized, secure, and efficient while supporting staff, visitors, and leadership. The role is well suited to someone who brings strong administrative judgment, excellent attention to detail, and the ability to manage several priorities with professionalism.

Job Responsibility

  • Welcome guests and coordinate site access by maintaining visitor records, preparing badges, and helping uphold workplace security procedures
  • Support office operations by organizing administrative activities, managing shared schedules, and ensuring day-to-day tasks are completed efficiently
  • Arrange meetings and internal events, including scheduling, logistics, and communication with participants
  • Act as a dependable administrative partner for leaders and project teams by handling requests, preparing materials, and assisting with coordination needs
  • Monitor facility-related issues and service requests, keep accurate documentation, and help drive timely resolution of office matters
  • Maintain office supply levels by tracking inventory, ordering needed materials, and keeping common areas properly stocked
  • Perform front-desk and receptionist duties, including greeting visitors, answering inquiries, and directing communications appropriately
  • Handle sensitive information and correspondence with discretion while maintaining a high standard of professionalism

Requirements

  • Prior experience in office administration, office management, executive support, or a similar coordination-focused role
  • Strong ability to organize work, balance multiple responsibilities, and maintain accuracy in a busy environment
  • Proficiency with Microsoft Office and familiarity with calendar, meeting, and collaboration tools such as Teams, Zoom, or similar platforms
  • Clear written and verbal communication skills with the ability to interact effectively across different levels of an organization
  • Demonstrated ability to manage confidential information with sound judgment and professionalism
  • A proactive approach to problem-solving, with the flexibility to adapt to changing priorities
  • Associate degree in a related field or a comparable combination of education and practical experience
  • Experience supporting scheduling, appointments, office supplies, and general receptionist functions is preferred

What we offer

  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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