Office Manager

• Provide high-level administrative support to senior leaders, helping coordinate priorities so business activities stay on track and leadership operations run smoothly
• Oversee executive calendars, arrange meetings, and manage the flow of information, ensuring leaders are prepared and key commitments are organized effectively
• Coordinate detailed travel plans for executives, including lodging, transportation, and related logistics, while adjusting arrangements as business needs change
• Prepare and update business documents such as spreadsheets, presentations, records, and other administrative materials needed for daily operations
• Serve as a central point of contact between leadership, employees, external partners, and service providers, promoting timely and clear communication
• Manage office services and vendor relationships, including supply management, facility-related services, and annual contract review to support budget adherence and workplace efficiency
• Partner with HR on workspace and desk coordination, employee notices, and office-related communications that help maintain an organized and informed environment
• Support internal events, meetings, team lunches, and employee recognition activities such as birthdays, anniversaries, holiday outreach, and bereavement acknowledgments
• Maintain office storage, oversee company-related subscriptions and shared resources, and coordinate with property management to communicate facility updates to staff

• Bachelor’s degree required
• a degree in Business or a related field is preferred
• More than 3 years of experience providing direct support to C-level executives or senior leadership
• Demonstrated ability to handle confidential information with professionalism, discretion, and sound judgment
• Strong time management skills with the ability to manage multiple priorities, track open items, and follow through consistently
• Excellent written and verbal communication skills in English, with the ability to interact effectively across all levels of the organization
• Proficiency with Microsoft Office 365 and solid general computer skills for document preparation, scheduling, and administrative coordination
• High attention to detail and the flexibility to adapt quickly in a fast-moving office setting
• Notary certification is a plus

Notary certification is a plus

• medical, vision, dental, and life and disability insurance
• 401(k) plan