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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized Office Manager to support the day-to-day experience of employees and visitors in our office. This Long-term Contract position is ideal for someone who can keep workplace operations running smoothly, coordinate services and supplies, and serve as a dependable point of contact for office needs. The role blends front-of-house support, vendor coordination, event planning, and logistical oversight in a fast-paced, well-organized environment.

Job Responsibility:

  • Direct daily office activities to maintain a welcoming, efficient, and well-prepared workplace for staff and guests
  • Provide reception and visitor support, including greeting arrivals and helping coordinate an organized front desk experience
  • Monitor inventory levels, replenish workplace materials, and place orders to keep office and kitchen supplies stocked
  • Partner with cleaning personnel to uphold cleanliness standards and ensure meeting rooms and common areas are ready for use
  • Serve as the primary resource for employee questions related to office services, facilities, and general workplace support
  • Work closely with building management and outside service providers to address maintenance needs, deliveries, and operational requests
  • Assist with employee onboarding and offboarding by preparing equipment, coordinating laptop setup, and supporting workspace readiness
  • Organize weekly catered meals, including breakfast and lunch service for groups of approximately 20 to 40 attendees
  • Help plan and coordinate internal gatherings and employee events in collaboration with key team members
  • Manage incoming and outgoing shipments, distribute packages promptly, and oversee general shipping and receiving logistics

Requirements:

  • At least 2 years of experience in office administration, workplace coordination, reception, or a related support role
  • Strong ability to manage office supply inventory, restocking needs, and purchasing activities with attention to detail
  • Experience handling front desk responsibilities and providing attentive support to visitors and internal teams
  • Familiarity with coordinating catering, workplace events, and employee-facing office services
  • Ability to support onboarding logistics, including equipment preparation and general new employee setup
  • Experience with shipping, receiving, and package distribution in a business office setting
  • Strong organizational, communication, and multitasking skills with the ability to manage changing priorities effectively
What we offer:
  • medical, vision, dental, life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 09, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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