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Office Manager

rei-d-services.com Logo

REI Development Services

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Location:
Romania , Bucharest

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a proactive and highly organized Office Manager to play a key role in ensuring the smooth operation of our company’s daily activities. This role is perfect for someone who embodies a can-do spirit, enthusiasm, and a genuine passion for creating a positive and engaging workplace environment. Office Manager will manage office logistics, build and maintain strong relationships with suppliers, and take the lead in organizing both corporate and social internal events. This person will also collaborate with our group partners, handling travel arrangements and supporting HR initiatives to enhance employee engagement and satisfaction. While the primary focus is on company-wide operations, occasional support to the CEO may be required for specific tasks to ensure seamless executive operations.

Job Responsibility:

  • Manage internal and external communications, including emails, phone calls, and postal services, ensuring a professional, timely, and efficient flow of information
  • Act as a reliable point of contact for general office inquiries and correspondence
  • Ensure the office is well-organized, functional, and fully operational at all times
  • Manage office supplies, equipment, and facilities-related needs, anticipating requirements and resolving issues proactively
  • Coordinate with building management and service providers when necessary
  • Serve as the primary point of contact for office-related suppliers and vendors
  • Manage supplier relationships, place orders, monitor service quality, and ensure timely delivery of goods and services
  • Support contract negotiations and renewals when required, ensuring cost-efficiency and service alignment
  • Provide general administrative support to ensure the smooth day-to-day operation of the office
  • Support teams across the company with administrative tasks as needed, contributing to overall operational efficiency
  • Plan, organize, and execute internal corporate events such as Town Halls, company meetings, and internal presentations
  • Manage end-to-end event logistics, including venues, catering, agendas, materials, and internal communications
  • Partner closely with the HR Manager to organize team-building activities, monthly meet-ups, employee celebrations, and social events
  • Contribute to initiatives that strengthen company culture, collaboration, and employee engagement
  • Proactively propose and implement new ideas for events, initiatives, and engagement activities
  • Bring creativity, energy, and enthusiasm to ensure events are engaging, memorable, and well-received by employees
  • Coordinate and manage business travel arrangements, including flights, accommodation, and ground transportation
  • Ensure smooth, cost-effective, and well-organized travel experiences for employees and leadership
  • Coordinate travel and visit logistics with group partners
  • Work closely with personal assistants and administrative teams supporting group CEOs and senior leadership
  • Ensure a professional and welcoming experience for visitors
  • Organize accommodation, transportation, and on-site logistics during visits

Requirements:

  • Previous experience as an Office Manager, Administrative Coordinator/Assistant, or in a similar role
  • Proven experience in office operations, supplier coordination, event organization, and travel logistics
  • Strong communication skills in both Romanian and English
  • Organizational Excellence: Ability to manage multiple priorities with strong attention to detail
  • Event Management: Hands-on experience planning and delivering corporate and social events
  • Proactive Mindset: Self-starter who takes ownership and actively contributes ideas
  • Communication Skills: Clear, professional, and approachable verbal and written communication * Advanced English
  • Tech Proficiency: Comfortable using MS Office and office management tools
  • Positive, energetic, and enthusiastic about enhancing workplace culture
  • Adaptable and flexible, comfortable working across varied responsibilities
  • Genuinely passionate about employee engagement and creating a great office environment
What we offer:
  • Competitive salary and yearly performance bonus
  • Attractive benefits, including meal tickets, coffee, and fresh fruit
  • 7card membership as part of our comprehensive wellbeing program
  • Welcome packs, trial period gifts, and special event surprises
  • Private health insurance for peace of mind
  • Transportation reimbursement for work-from-office days
  • Fun social activities like pizza days, lunch meetings, and themed parties
  • Team-building events and sports activities to foster a great working environment
  • Training and development programs to support your professional growth

Additional Information:

Job Posted:
January 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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