Office Manager

• Process and maintain NDAs, waivers, and contracts
• Serve as onsite coordinator for guests and candidates
• Handle incoming/ outgoing package shipments
• Scan and distribute incoming mail to appropriate teams
• Manage digital and physical filing systems
• Serve as primary point of contact for vendors and service providers
• Establish and negotiate partnerships with local hotels and vendors
• Support visiting executives and special projects
• Oversee office maintenance and promptly address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges and camera monitoring
• Provide plant care and maintenance throughout the office
• Monitor and stock food/beverage supplies
• Coordinate daily lunch program including setup, service, and cleanup
• Maintain office supply inventory
• Process incoming and outgoing mail/packages
• Manage guest and visitor access, including registration with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory
• Plan and execute team events and activities
• Create a welcoming environment for employees and visitors
• Support office culture initiatives
• Support the talent acquisition team through onsite coordination
• Support new hire onboarding

• 3-4 years of experience in office management or facilities coordination
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• Experience managing vendor relationships
• Proficiency with office management software and digital tools
• Problem-solving mindset with ability to work independently
• Detail-oriented approach with a proactive attitude
• Comfort with dynamic environments and changing priorities
• Applicants must be eligible to work in the US

A love of music is a huge plus