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We are looking for an experienced Office Manager to oversee day-to-day workplace operations and help create an efficient office environment in Chicago, Illinois. This Long-term Contract position is ideal for a highly organized individual who can balance office coordination, administrative support, and executive-level assistance with discretion. The role will support both internal teams and external visitors while helping maintain smooth business operations across facilities, documentation, and logistical planning.
Job Responsibility:
Act as the main point of contact for property management and address facility-related needs to keep the office running smoothly
Maintain a well-organized, tidy, and efficient workplace by coordinating office upkeep, layout, and overall presentation
Monitor inventory levels for supplies, furniture, and office equipment, and arrange replenishment or servicing as needed
Organize conference rooms, meeting spaces, and onsite event logistics to ensure teams and guests are fully supported
Assist with onboarding activities for new employees and coordinate office arrangements for visiting employees or partners
Welcome guests and manage front-office interactions to deliver a positive and welcoming visitor experience
Create and maintain structured filing and documentation systems while supporting compliance with organizational record retention standards
Coordinate travel plans and provide administrative assistance related to accounting, legal paperwork, board materials, shareholder communications, and charitable initiative support
Handle confidential business information with sound judgment, accuracy, and a high level of discretion
Requirements:
5+ years of experience in office management, workplace coordination, or administrative support roles
Demonstrated ability to manage office supply ordering, inventory tracking, and general workplace operations
Experience providing receptionist or front-desk support in a detail-oriented office setting
Familiarity with accounts payable processes and administrative coordination related to business operations
Strong organizational skills with the ability to manage records, schedules, and multiple priorities effectively
Excellent communication and interpersonal skills for working with staff, visitors, vendors, and building contacts
Proven ability to handle sensitive information with confidentiality and discretion