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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, Irvine · Job Posted May 16, 2026
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Job Description

We are looking for an experienced Office Manager to join our team on a contract basis. This role combines hands-on office operations with high-level administrative support for senior leadership, making it ideal for someone who is organized, proactive, and comfortable managing competing priorities. The successful candidate will help create an efficient, well-run workplace while ensuring executives and employees have the support they need to stay productive.

Job Responsibility

  • Manage day-to-day office operations to maintain an organized, detail-focused, and welcoming environment for employees and visitors.
  • Provide direct administrative support to senior leaders, including coordinating schedules, resolving conflicts, and arranging meetings across multiple priorities.
  • Organize domestic and international travel plans, securing transportation, lodging, and related logistics to ensure smooth business trips.
  • Prepare, review, and submit expense reports with strong attention to accuracy, timeliness, and company guidelines.
  • Oversee office inventory by monitoring supply levels, ordering materials, and coordinating with vendors to keep essential items available.
  • Serve as the main point of contact for facility-related needs, including maintenance requests, repairs, and building access coordination.
  • Support meetings, executive events, and office gatherings by managing logistics such as room setup, materials, and catering.
  • Handle sensitive information with discretion and provide administrative assistance on special projects, presentations, and document preparation.

Requirements

  • At least 5 years of experience providing administrative support to C-suite or senior-level executives.
  • Demonstrated ability to manage office operations, supplies, and vendor relationships in a detail-oriented setting.
  • Experience coordinating calendars, meetings, and complex travel arrangements with strong attention to detail.
  • Knowledge of expense reporting, accounts payable support, and general administrative processes.
  • Comfortable performing front-desk or receptionist-related duties when needed.
  • Strong organizational, communication, and problem-solving skills with the ability to anticipate needs and act independently.
  • Ability to handle confidential information with sound judgment and discretion.

What we offer

  • medical benefits
  • vision benefits
  • dental benefits
  • life insurance
  • disability insurance
  • company 401(k) plan
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