Office Manager

• Direct daily office activities to maintain an organized, efficient, and client-ready environment, including supply management and workspace upkeep
• Administer project-related records such as contracts, permits, purchase orders, and other operational documentation with accuracy and consistency
• Oversee accounts payable and accounts receivable tasks, including invoice coding, client billing, payment tracking, and payroll support using QuickBooks Online and related systems
• Monitor budgets and project spending to help maintain accurate financial records and support compliance with internal processes
• Coordinate marketing events and monthly schedule updates in Outlook, ensuring business owners are informed, prepared, and travel arrangements are handled as needed
• Support recruitment and onboarding activities by preparing employment documents, organizing employee files, and assisting with benefits administration
• Build and maintain an effective filing and document management process for storage, retrieval, and retention of business records and correspondence
• Prepare business materials such as reports, presentations, meeting notes, and drafted documents for internal and external use
• Partner with team members across the business to solve operational challenges, improve workflow efficiency, and support office priorities within a construction-focused setting

• 2+ years of experience in office management, administrative operations, or a similar business support role
• Background in the construction industry is preferred
• Working knowledge of accounts payable, accounts receivable, invoicing, and payroll coordination
• Hands-on experience with QuickBooks Online and standard office software tools
• Strong organizational skills with the ability to manage multiple priorities and maintain detailed records
• Clear written and verbal communication skills, including the ability to work effectively with vendors, clients, and internal teams
• Comfortable handling office logistics, event coordination, and general receptionist or front-office responsibilities
• Demonstrated problem-solving ability, technical aptitude, and a collaborative approach to daily work

Background in the construction industry

• Medical, vision, dental, and life and disability insurance
• 401(k) plan