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Office Manager

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Robert Half

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Location:
United States , Washington

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized and proactive Office Manager to support a busy workplace in Washington, District of Columbia. This Long-term Contract position is ideal for someone who can keep office operations running smoothly while coordinating vendors, facilities, employee support, and executive-level administrative needs. The successful candidate will bring strong judgment, attention to detail, and a service-oriented approach to maintaining an efficient and welcoming office environment.

Job Responsibility:

  • Oversee day-to-day office operations, ensuring facilities, vendors, and essential services are managed effectively
  • Lead discussions with suppliers, landlords, and service partners to secure favorable terms while tracking invoices and coordinating timely payments
  • Source and purchase office materials, furniture, and equipment in line with company guidelines and approved budgets
  • Act as the main point of contact for building-related matters, including access badges, keys, repairs, cleaning concerns, maintenance requests, and workplace technology coordination
  • Coordinate onboarding logistics for new employees by preparing documentation, arranging workspace setup, facilitating system and tool access, and supporting orientation activities
  • Arrange routine cleaning and upkeep for office spaces and equipment while helping maintain an organized, functional workplace layout
  • Support special initiatives such as team events, company gatherings, and other workplace programs that enhance employee experience
  • Provide executive administrative support through calendar coordination, travel booking, accommodation arrangements, and expense report processing
  • Partner with People & Culture to assist with employee benefits administration and help promote a safe, secure, and positive work environment
  • Monitor office inventory levels and review requests for supply purchases to ensure materials remain available without exceeding budget expectations

Requirements:

  • Experience managing office administration, workplace operations, or facilities coordination in a structured environment
  • Strong ability to order, track, and maintain office supplies and related inventory accurately
  • Working knowledge of accounts payable processes, including invoice review and payment coordination
  • Comfortable handling front-desk or receptionist-style responsibilities while providing attentive support to employees and visitors
  • Proven ability to manage multiple priorities, vendor relationships, and administrative tasks with minimal supervision
  • Strong communication and negotiation skills, with the ability to work effectively across teams and with external partners
  • Proficiency with standard office software and tools used for scheduling, documentation, and reporting
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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